Create New Programs, Majors, and Minors

If your school or department intends to set up a new program, first answer these questions:

  • Who is the program's target student group?
  • What type of program is this (e.g., a certificate-only program, a concentration, an undergraduate major, etc.)?
  • Will the classes in the program apply to a degree?
  • If it is a doctoral program, will students be eligible for a master's degree along the way?
  • Will there be an initial cohort paying a special rate?
  • Is financial aid an option?
  • Will these classes interfere with the block schedule?
  • What is the withdrawal policy?

 

When your department has the answers to those questions, implement the program's timeline by establishing its start term (such as Summer 2015 or Autumn Quarter 2016).

 

Then, one year prior to the start term, meet with the University Registrar Ruth Adams (radams@spu.edu), as well as the catalog coordinator, and schedule and publication coordinator (i.e., meet Autumn 2013 if a program starts Autumn 2014) and determine enrollment goals.

 

Build catalog and build Time Schedule in the Autumn Quarter of a year prior to the start term.

 

When Start Term Is Summer

  • In October, one year prior to start term, build Summer sessions.
  • In January, one year prior to start term, build Autumn–Spring quarters.

 

When Start Term Is Autumn
  • January, one year prior to start term, build Autumn–Spring quarters.

 

Department, School, and Curriculum Committee Approval

The Curriculum Committee is the policy and evaluation committee that provides formal approval of a new program. Your department's or school's program must have the proper approvals prior to being set up and, ultimately, made available to students. Note these steps:

 

Department. Based on market research and department interest, your department will write a proposed plan and submit it to the vice president of University Relations and administration and the Research and Development team. 

  • The department is responsible for submitting all Catalog Course Forms (PDF) to Student Academic Services by the Catalog deadline (first round is early October). 

 

School dean. You must have any new program approved by your school's dean prior to meeting with the university registrar.

 

University registrar.  You will meet with the university registrar prior to taking a proposed new program before the Curriculum Committee. The registrar will review the proposal and ask for clarification on any questions. She'll also consult with other key offices such as Undergraduate Admissions and Student Financial Services to clarify procedures. 

 

Accreditation approval. For new programs and major changes to existing programs, the Office of Academic Affairs files the appropriate approval seeking process with the Northwest Commission on Colleges and Universities.

 

Also note that the Office of Information and Data Management will maintain information on the new program. IDM's mission is to develop information and data management functions to directly assist and support strategic priorities set by the President's Cabinet to achieve long-term educational, enrollment, fund-raising, positioning, and other strategic goals.

 

Detail Codes

When revenue for a specific program needs to be tracked separately, a unique detail code must be created by Student Financial Services and communicated to Student Academic Services by the department. This is also true for courses that require special fees. (It usually only takes a few days to create and have a new detail code approved.)

 

Requesting a Detail Code

  • The department determines the need for a new fee or revenue line.
  • The department gains approval from the Office of Business and Planning.
  • The department works with Finance to determine the correct general ledger line or to create a new one, if needed.
  • The department requests a new detail code from Student Financial Services by submitting a Detail Code Request Form.
  • Once the detail code is created and given to the department, the department works with Student Academic Services to ensure that it is attached to the correct courses.

 

It is critically important to notify Student Academic Services of the newly assigned detail code so we can update the registration statistics report to reflect this newly tracked code/program.  (See Registration Statistics below.)

 

Registration Statistics

Official Seattle Pacific enrollment statistics are compiled by Student Academic Services and posted on a weekly basis.

 

The headcount for graduate programs is generated from the detail code assigned to each course. Statistics are compiled through the 10th day of each academic quarter (this does not apply to summer), and the final and official statistics report is posted the following working day.

 

Graduate programs are tracked by detail code. It is important to notify Student Academic Services of any changes in tracking (new detail codes assigned to programs, or discontinued ones) so we can accurately reflect this on the SPU Registration Statistics report.

 

Cross-Curriculum Approval

As you plan a new program, remember that all changes in curriculum are subject to review and approval by the Office of Academic Affairs. Additionally, off-campus courses and programs must conform to the University's Educational Service Area agreement and are subject to approval by the Northwest Association of Schools and Colleges.

 

 

 

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