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GRADE DEADLINES
Except
in cases of clerical error, no instructor may change a grade that
he/she has submitted to Student Academic Services. Instructors
may not allow students to complete extra work in order to boost
their original grade. Grade changes must be corrected no later
than one quarter following the quarter the original grade was
assigned. Instructors must submit in writing the grade correction
and an explanation to Student Academic Services. Change of Grade
forms are available from Student Academic Services or the department
administrative assistant. If a student registers for a Pass/No
Credit (P/NC) option, they may petition to change to a letter
grade.
It is the
instructor's responsibility to meet all grade deadlines. Meeting
deadlines is essential for providing students with timely grade
reports and official transcripts. Serious ramifications for students
occur when grades are received late, such as:
- Student
Academic Services is unable to run the academic probation and
academic dismissal process. During some quarters a student is
notified of their dismissal after the following quarter has
begun.
- Student
Financial Services is unable to award student aid because of
outstanding grades, so a student's financial aid could be disrupted.
- Nursing
graduates may not be able to take their board exams because
their degree is delayed in being awarded.
- Students
and instructors are unsure of course prerequisites being met
(passed), so sequential courses are disrupted.
School deans
are notified quarterly of instructors who did not submit his/her
grades by the quarterly grading deadline. The Time Schedule and
the electronic university calendar
list the quarterly grading deadlines. Grades may be submitted
to Student Academic Services or entered
via the web.
STUDENT
PRIVACY
Class or grade rosters are University educational records
and, therefore, may not be used for any purpose not directly related
to the specific course they are generated or created for. Furthermore,
FERPA and SPU policy prohibit
the use of any class or grade roster for any publicity or advertising
purposes. The following guidelines ensure students' privacy rights
are protected:
| 1. |
Grade
information (student papers, grade rosters, and grade books)
should be kept in a secure location. Student papers for pick
up should be left with the building administrative assistants,
NOT outside faculty offices, unattended. |
| 2. |
When
grades are posted outside faculty offices or classrooms, students'
anonymity must be ensured. Even if student names are blocked
out, social security numbers are considered private information.
Assigning each student a random personal identification number
or code name at the beginning of the quarter is acceptable.
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| 3. |
Student's
schedules are private information. The location of a student
should not be disclosed. In emergencies, the Office Safety
and Security and Academic Services can locate on-campus students
to relay information. |
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