• SPU Campus is closed for the day – non-essential personnel have been sent home with instructions to check in with supervisor about whether or not to report tomorrow.
• Essential personnel have been identified by each department – most will stay on campus overnight
• Power is currently available in all buildings except --- Marston/Watson, Moyer, Peterson and Alexander.
• CIS reports generator in Marston has failed.
• Ashton is the only building approved for occupancy.  Structural engineers have moved on to inspect Emerson.
• FPM has set up field station on campus and reviewing building exteriors.

Ashton Hall has been approved for occupancy. Structural engineers are currently reviewing Emerson Hall. All other buildings are closed until they can be reviewed by the structural engineers. No one may re-enter any building until authorized.

• FPM notes that approx 3,000 people can get out of the weather once Ashton, Emerson, Gwinn, Hill and Moyer are all approved for occupation (Gwinn – 1,100 by itself).
• Power remains out in Marston/Watson, Moyer, Peterson and Alexander. Fuel will be needed to maintain generators for Moyer and Marston. Available fuel supplies are being assessed. The generators have enough fuel to run for two days.  FPM will make re-fueling arrangements.  The Auto mechanic will be assigned to get the CIS generator at Marston back up and running
• After Moyer is assessed by engineers, likely that Marston will be reviewed next.  Review next steps at ECMT meeting for next facilities to be reviewed by structural engineers.

Question:  What is timeline for when expected other buildings, particularly Gwinn and Marston may be re-opened. What are other solutions for finding “beds” nearby campus for essential staff, volunteers, students who are still without a bed? 

With Ashton now open:

• Residents of hall should have first priority and access to be housed in their assigned floors/rooms/beds.
  1. Vacant beds should be identified via floor lists and current attendance sheets from BEC’s. Next priority given to residential students from other buildings (non-Ashton residents).
  2. Utilize triples and lounge spaces for overflow.
  3. Check on availability of stored mattresses at Facilities for temporary use.
  4. BEC’s at entry doors to direct traffic and give access to those without building keys.
  5. Discuss whether local students would consider staying with close by family/friends and freeing up their bed for out-of-state students.
• OUS able to access bedding stored in the building
• Restroom facilities available.  FPM will take on the responsibility of insuring restrooms are adequately supplied/re-stocked with existing housekeeping staff who have just been waiting to get back in the building

CIS is reporting that the generator at Marston has failed for unknown mechanical reasons.  At this time Marston is likely to be inspected AFTER Moyer.

• It has been clarified that CIS WILL NOT be allowed back into Marston Hall prior to inspection by structural engineers. That inspection will likely be many hours away.  Some testing and assessment of services can be determined remotely, but depending on the severity of the quake, and the potential damage it may cause, CIS will not be able to provide much actual assessment of systems or resources.  

Quick Assessment:

• Phone service – the PBX is running on generator power.  Most on-campus phones still work and can make on-campus calls, but our trunks to outside/inbound calling are blocked and not available.
• CIS Servers – most servers are still running on generator power.  HVAC from Moyer is down due to the power outage.  Within 2 hours the CIS Server room will reach approximately 100 degrees and equipment will gradually start shutting down, failing.  Some equipment damage should be expected.
• Network Core – most network core equipment in the PBX/Network core room is still running on generator power.  The air handler in this space will keep the room temperature within operating margins while the generator still has diesel. Network connectivity to various buildings would likely be spotty, but could still be available in some areas.  Access to campus buildings would be restricted and network access would likely be limited to wireless.
• Inbound/Outbound communications – it is very likely that all communications will be severely hampered.  Little or no inbound/outbound phone calling (through the PBX) will take place.  Most cell service will be inaccessible. Internet service from the PBX room may be available, but campus network connectivity may be severely limited.
• SPU-Alert – access to the notification system via the internet has failed and a notification message has not been sent.
• Emergency signs – messages have been sent to the signs via email, but network connectivity in campus buildings is spotty and no one can determine whether the messages have been displayed.  Since most people have vacated the buildings, no-one would be viewing the signs anyway

Water & Food –Walls Advancement Center has water supplies and Mailing staff have taken the mailing van to Walls Center to pickup water and begin taking to various points for distribution e.g. Tiffany Loop (major congregation area).  Ready to eat food will become available when access is gained to retail inventory and campus dining facilities (Gwinn/C-Store, SUB).  Only food available at this time is what staff/departments had taken with them as they evacuated the building or was stored in cars.

How and where will these supplies be distributed?  How many will be served?  Who is involved in the activity?

Bed linens, blankets and pillows are now available from Ashton.  Other supplies require access to Hill and or Emerson (not available at this time).  How will blankets be distributed?

Sanitation stations/restrooms are insufficient for the demand.  With Ashton open, facilities are in high demand.  Need someone checking regularly on status of supplies in each restroom & replenish. 

• Portable toilets – OUS has 2, FPM has 2 and First Aid created a station
• What can we do to create more access available – what is needed?
• Where should the community latrine be located?  What about disposal of waste?

Departments have identified essential personnel who will remain on campus tonight.  Need to identify shelter.

• How many beds are needed and where will they be housed?
• What about tomorrow?  Will they be able to go home?  What about other staff returning to work – when/how notify?

OSL has set up a station at Tiffany Arch for students who are leaving campus to check in --- let us know where they are going, provide contact, etc.  Also becomes a point for students to ask questions. 

• Where are volunteers needed?  How to organize this activity?

Center for Worship (Tiffany Loop): started organizing a time each hour for prayer and petitions, as well as announcements and other communications (as appropriate based on ECMT updates).

First Aid is being offered in the Loop, with temporary restroom. 

• How will we transport severely injured patients to Gwinn or Weter when building is ready to occupy? 
• What is the update on Seattle EMS to transport severely injured.
• A body has been found as people make their way uphill to shelter, where is the temporary morgue and who will transport the body? Anybody have body bags.
• As darkness comes the need for people response will increase. Victims have existed on adrenalin to get this far and personal resource for staff, faculty and students will be ebbing. Hypothermia will still be an issue when persons are allowed inside until bodies readjust.
• Many people affected by the earthquake may not be in any condition to climb the hill to Ashton. Will need transportation sources to get people up the hill or litter bearers if roads are not passable.  The injured may need to be on the priority list for the first available building as they will be at greater risk by staying out side.

Business Operations (misc issues):

• Is there any other general internet access that we should look at that would enable some contact with the outside world without being plugged into any of the SPU resources (i.e. something like Clearwire – may be dependent on cell access - or through a satellite phone)
• If power is out – how to keep critical areas illuminated for service?  What building would have illumination?  Are the critical services in these buildings (e.g. first aid station)?
• How to re-charge batteries to cell phones?  Is there a location this can occur and is there a device that multiple phones can be attached simultaneously to re-charge batteries of ECMT, CSOT, CT, Facilities, CIS, and other critical staff?
• How will academic affairs, deans, library, etc become part of the planning and response in this type of situation?