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A CSOT EXERCISE IN EMERGENCY RESPONSE AND RECOVERY

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Finance Msg 5 Response

 

Point of Contact: Craig Kispert

CSOT Department/Area: Finance

What Now questions:

  • Does your plan adequately provide for your employees to be outside for any length of time?  Some buildings may not open for several days.  The operational part of the Finance plan would allow for employees to be outside for an extended period of time.  The biggest issue with being outside will be the type of clothing or jackets that employees brought to work with them on the day of the emergency.
  • Are you and your staff prepared for bad weather conditions?  Depends on how the employees are dressed on any given day.  If the weather is poor, I would suggest moving them to their vehicles for shelter until the buildings are opened.  They would provide the location of the vehicle and the individuals going with them so we could locate and communicate with them if needed until they are dismissed to go home.
  • Until you can get back into your building, what actions do you need to take in the next hour? Next two hours?  Continue to work with the banking institutions to establish payment alternatives if we are unable to access computers and printers for an extended period of time.
  • Does your plan outline with whom you should meet (e.g. any other CSOT members, etc.) in order to coordinate a response or to address the needs of employees and students?  How will you contact them?  Is this information listed in your departmental plan?  The primary driver in the Finance plan over the intermediate term will be access to computing resources.  So…..we will anxiously be waiting for any updates on that front and continuing to try to connect with the off-campus vendors such as banks and insurance institutions.
  • List by name all essential personnel you will have stay on campus overnight.  Will they need housing (once available)? Are any student employees on the list? If we have an assurance that individuals will be able to return to campus tomorrow, I don’t think there is anyone from the Finance Office that would be required to stay overnight.  If there was a concern about being able to get back to campus the next day, besides just a long commute time, we may ask for Steve to remain on campus.
  • Based on new information what issues or new questions have emerged, particularly as you begin to address ECMT’s question to CSOT about the extent of the campus closure  -- for tomorrow (TH), the remainder of the week (TH-Sun), or beyond?  With night approaching, what options open for illumination and warmth if buildings not open?  The Finance operations will be an issue on whether or not to open/close campus.  As time progresses, the key will be the ability to issue and keep track of payments and bank account balances.

Craig Kispert

Assoc. Vice President for Business and Finance

Seattle Pacific Universityckispert@spu.edu

Phone: 206-281-2536

Fax: 206-281-2388