Student Academic Services: Get Answers

Registration takes place around the seventh week of each preceding quarter. During registration week, currently enrolled students can register before non-matriculated students and newly admitted students.

Registration appointments for students with senior standing are followed by appointments for juniors, sophomores, and then freshmen. Within each class, students are assigned times to register based on the number of credits they have completed. Therefore, you may register at 1 p.m. one quarter and at 7 p.m. the next.

Registering at your appointed time (or as soon as possible thereafter) will give you the best chance at your first-choice classes, Registering via the web, or using a “Mail/Fax-In Registration Form” allows you to take advantage of the registration period even if you are away from campus during your appointed registration time.

During the fourth or fifth week of Autumn, Winter, and Spring quarters, currently enrolled students are sent an email notification from Student Academic Services. The notification directs students to view online their assigned registration appointment time and any registration holds that would keep them from being able to register for classes.

In the two- to three-week interim between the time you receive your registration notification and the date for your registration appointment, take care of any registration holds, select courses that will fulfill your general and major degree requirements (be prepared with several alternate classes), and meet with your faculty advisor to discuss your course selections and progress toward meeting degree requirements.

Note: To register for classes, all students who have not declared a major must either have their faculty advisor’s signature on the registration form, or must have the faculty advisor remove the advisor hold from the computer system.

Students may register, add, or drop classes starting at their registration appointment time, through 5 p.m. on the fifth day of the quarter. Internships, Independent Studies, and Individual Instruction in music have an extended deadline of the 10th day of the quarter. Forms must be completed and filed with Student Academic Services no later than 4:30 p.m. To view the official registration dates, view the Academic Calendar

If you encounter an error during your registration process view our registration error key that will help you with any registration errors that you may encounter during the registration process on the Web.

SPU students have the option of waitlisting any classes that are closed. As space becomes available in closed classes, waitlisted students will be registered on a first-come basis.

• Students may waitlist only two classes per quarter.
• Students will be notified in writing when they are entered into a class via the waitlist.
• If the waitlisted class creates a time conflict, or exceeds the maximum credit load for the student, it will not be added to the student’s schedule, and the student will be dropped from the waitlist.

Students may waitlist a class via the web or by coming in person to Student Academic Services, Demaray Hall 151.  The official waitlist policy and procedures can be found online.

The waitlist is in effect from the first day of registration; it ends before the quarter begins. See the Academic Calendar to find out when the waitlist ends each quarter.

When the quarter begins, and the waitlist is no longer in effect. Therefore, if a student withdraws from a course, the class is available for any student to register.

If you have additional questions about the waitlist process, contact Student Academic Services at sasinfo@spu.edu or 206-281-2031.

• Select the “Registration and Schedules Menu” under the “Student Menu” in Banner
• Select the “Register, Add and Drop Classes” link, and enter the Course Reference Number (CRN) for the desired course.
• Click on “Submit Changes,” and the “registration error” message will appear, indicating how many students are waitlisted for the course.
• From the drop down menu, select “1st waitlist via web” or “2nd waitlist via web”. If you do not select and save one of these options, you will not be waitlisted for the course.

To check your registration, select “detail schedule” and all the courses you are currently waitlisting or registered for or should appear. Status block should say “1st waitlist via web” for your waitlisted courses. The “1st” or “2nd” does not denote what number you are on the waitlist, but rather how many courses you have waitlisted.

Student Academic Services maintains the waitlist and reserves the right to remove any student from the waitlist if they do not respond in a timely manner to waitlist conflicts.

Select “Drop via Web” in the action block of the “Register, Add or Drop Classes” link in the “Registration and Schedules Menu”.

Student Academic Services maintains the waitlist and reserves the right to remove any student from the waitlist if they do not respond in a timely manner to waitlist conflicts.

Students have the option to drop classes through the sixth week of the quarter. The following guidelines pertain to dropping a course:

• A withdrawal from a course during the first week of the quarter will not appear on the transcript.
• A withdrawal from a course during the second through sixth week of the quarter will be noted with a “W” on the transcript.
• No withdrawals are accepted after the sixth week of the quarter.
• If a student does not provide proper written notification to Student Academic Services, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
• If a student does not withdraw from a course by the end of the sixth week of the quarter, but stops attending the course, the student will receive the grade earned.
• Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.
• After the fifth day of the quarter the student must obtain the required signatures to withdraw from a course. Withdrawal forms (PDF) are available here.

Refund is calculated by percentage, and explained in the Costs and Financial Aid section of the Undergraduate Catalog.

Some courses are set up by a department to allow the student the option of choosing the number of how many credits for which to take a course for. When a student registers for a variable credit course, it automatically defaults to the lowest number of credits available.

To change the number of credits, click on the “Registration and Schedules Menu” under the “Student Menu” of the Banner Information System. Click on “Change Class Options”, and the courses you have registered for under the selected term will appear. From the drop down menu next to “credits,” the credit total options will be listed. Click on the credit total you desire, then press “submit changes” at the bottom of the page. To verify that you have changed the information you may select “Detail Schedule” from the “Registration and Schedules Menu”

The regular deadline requires students to be registered for all other courses, these include:

1. All lecture, lab and seminar courses
2. Special Topics (4950)
3. Senior Seminars
4. Newspaper Production
5. Music ensembles, and performance groups

If you have additional questions, contact Student Academic Services at sasinfo@spu.edu , 206-281-2031, or in Demaray Hall 151.

SPU has decided that students may register for specific courses after the regular registration deadline as a benefit to the student, to allow more time to obtain the required signatures or permissions. It is always to the student’s benefit to obtain the permissions as promptly as possible, as it can take several days or weeks to get the necessary permissions. Courses that are approved for the extended deadline, 10th day of the quarter:

1. Internships ( 4940/6940) (UG/GR): Most require the Internship Learning Contract (PDF).
2. Independent Study (4900/6900): Requires the Independent Study Agreement (PDF).
3. Individual Instruction in Music: Requires a one-on-one session with the instructor.
4. Individual Practicums (4930): Such as TA work, which require the Special Approval Form (PDF).
5. Special Projects (4960): Usually requires the Special Approval Form (PDF).
6. Independent Research (497X) and Research Experience (PSY 2361)
7. Independent Readings (4920): Requires the Independent Study Agreement (PDF).
8. Certain music performance groups: Autumn Quarter only.
9. Theatre Performance Practicum (1930/3930)
10. Dissertation (7995/7999)

The deadline is 4:30 p.m., the 10th day of the quarter. All paperwork, including the appropriate signatures must be submitted to the registration office. Web registration is no longer available after 5 p.m., the fifth day of the quarter. Official registration deadlines are available online, on the Academic Calendar

SPU requires students be in good standing with the University before being allowed to register for each future quarter. Students are notified three weeks in advance of their registration appointment time to allow them the opportunity to resolve their holds in a timely manner. To view holds:

• Go to the “Registration and Schedules Menu” under the “Student Menu” of the Banner Information System.
• Click on “View Registration Holds,” and any holds on your account will be listed, along with the department initiating the hold.

Common holds include:

• Past-due balance on your student account
• Health history requirements required in the Health Center
• Failure to complete English and math proficiency requirements
• Faculty advisor hold

After a student registers, any additional holds will prevent online registration activity, and changes would need to be made in person or in writing to Student Academic Services. You will not be allowed to register until all registration holds have been resolved.

Please note, that auditing a course will not count towards a major/degree requirement.

An auditor is a student who pays for, and attends, class but doesn’t want to receive credit. Tuition rates for auditors are the same per credit as for those receiving credit.

• With instructor approval, students may register and pay to audit any undergraduate course and most 6000-level courses.
• Students may change from audit to credit or vice versa during the quarterly add period published in the University Calendar.
• Auditors may neither participate in class discussions nor take examinations.
• If they do daily assignments, the instructor is under no obligation to read or correct them.
• Audited courses do not count toward financial aid.

Students dismissed from the University because of low grades, and prospective students who do not qualify for admission, may not register as auditors. A student may receive credit for an audited course only by enrolling in it as a regular student in a subsequent quarter.

Read the SPU Grading Policy.