SAS Faculty Resources: New Programs

Detail Codes

When revenue for a specific program needs to be tracked separately, a unique detail code must be created by Student Financial Services and communicated to Student Academic Services by the department. This is also true for courses that require special fees.

Process for Requesting a Detail Code

• Department determines the need for a new fee or revenue line.
• Department gains approval from the Office of Business and Planning.
• Department works with Finance to determine the correct general ledger line or create a new one if needed.
• Department requests a new detail code from Student Financial Services by submitting the Detail Code Request Form.
• Student Financial Services creates the detail code and submits it to Finance for approval.
• Student Financial Services informs the department of the new detail code.
• Department works with Student Academic Services to ensure that the detail code is attached to the correct courses.

NOTE: It usually only takes a few days to create and have a new detail code approved.

It is critically important to notify Student Academic Services of the newly assigned detail code so we can update the registration statistics report to reflect this newly tracked code/program.  (See Registration Statistics.)