Office of Academic Affairs

SPU Policies, Manuals, and Procedures

Standard Procedures for Faculty Recruitment

Standard Procedures for Faculty Recruitment, Advertising, Interviewing, and Hiring Expenditures

Method of Reimbursement

All charges for school advertising and interviewing (lodging, transportation, and meals) should be charged to the department or school's budget. Once all costs are known, the school will submit requests for reimbursements to the office manager for academic affairs.

President's Office pays for the following:
  • Advertising
  • Transportation (airline tickets and/or mileage)
  • Lodging
  • Moving expenses
The Office of Academic Affairs pays for the following:
  • Meals eaten on campus
  • Off-campus meals (breakfast and lunches) for the candidate and interviewers and candidate meals for dinners
The School or department pays for the following:
  • Off-campus meals (dinners) for interviewers
  • Miscellaneous costs such as phone calls, mailings, and photocopying

Moving Expenses

The Faculty Handbook outlines the SPU policy on moving allowances. Based on this formula, the Office of Academic Affairs determines the allowance and notes the amount in the offer letter.

When completing the PAF (Personnel Action form) for the new faculty member, complete the portion for the moving allowance. Attach an RFP (request for payment) for the amount of the moving allowance expensed to your budget. Attach a budget transfer, reimbursing your budget for the amount. The office manager for academic affairs will work with the president to complete the PAF and budget transfer form.

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