Office of Academic Affairs

Banner Course Evaluation Instructions

Directions for deactivating a course or changing the evaluation form for a course

  1. Log into Banner Information system.
  2. Click on Faculty and Advisor Menu.
  3. Click on Banner Course Evaluation System Menu (near the very bottom).
  4. Click on Signup or Opt Out for Course Evaluation.
  5. Review which courses are listed for evaluation and which form is to be used.
  6. Click on Remove if you want to deactivate a course OR
  7. Click on Change Survey if you need a different form for the course. Select the appropriate form and click Submit.
  8. Repeat step 6 or 7 as necessary.

Directions for activating the remaining course

  1. Log into Banner Information system.
  2. Click on Faculty and Advisor Menu.
  3. Click on Banner Course Evaluation System Menu (near the very bottom).
  4. Click on Signup or Opt Out for Course Evaluation.
  5. Review which courses are listed for evaluation and which form is to be used.
  6. To activate your remaining courses for evaluation, select the CRN from the
    drop-down box, select the appropriate form, and click Submit.
  7. Repeat step 6 as necessary.

Forms to Select

  • Classroom
  • Field/Internship
  • Lecture with integrated lab component (single CRN)
  • Lecture component of course with separate laboratory
  • Lab component of course with separate lecture

Automatic Course Sign-ups


While 85 percent of all courses are automatically signed up for evaluations, these include most lecture/discussion and lecture/lab courses, but several types of courses are not. The following is a partial list of courses that are not part of the automatic sign-up:

  • Independent study/individual instruction
  • Study abroad
  • Practicum courses, including nursing clinicals
  • Distance or online learning courses
  • Research/thesis/dissertation courses
  • Special topics in …
As an instructor, you can sign up these courses for evaluation by following the steps outlined at the top of the page. Please check your class evaluation status to ensure your students have access to all the courses you want evaluated.

Team-Taught Courses


For courses that are team taught, the primary instructor is the only one who can activate or deactivate the Banner evaluation process. But the evaluation form that the students complete will include separate sections for each instructor.

If you are listed as a secondary instructor on a course, talk to the primary instructor to have evaluation status of a course changed.

Student-Evaluation Window


Each of your students will receive a personalized email listing the courses in which they are enrolled that are available for evaluation. As a general rule, students have two weeks to complete evaluations, beginning one week before finals week and ending the Sunday following finals. During this time frame, your students will receive several reminder emails. Sample student emails are available here.

Information to Share With Students

  1. Announce to your students as soon as possible that course evaluations for your class will be done through Banner during their own time. Students will receive an email informing them which of their courses are to be evaluated, along with directions for the evaluation process.
  2. Strongly encourage your students to fill out the evaluation. Explain the value of the evaluation for your future planning and teaching. Assure them that you value their input and suggestions — and that their responses will remain confidential.
  3. Remind them to check the course number of the class they are evaluating to make sure they have the right one.

How to Get Good Response Rates: Tips From Your Colleagues

  1. Offer extra credit to everyone in the class if the class reaches a specific overall percentage of response rate (e.g., 80 or 95 percent). You can check your class response rate at any time during the process.
  2. Remind students in class several times. Note, in particular, the day and time that the evaluations end.
  3. Give students concrete examples of how the class has changed as a result of the evaluations.
  4. Encourage them to participate as part of their learning experience — practicing evaluation of both self and others.

Reminders


You may wish to remind your students a few times before final exams to complete the evaluations. They will also automatically receive two reminder emails if they have not yet completed the evaluation.

Course-Specific Questions


If you have course-specific questions that you typically asked in addition to the former UW form, you are welcome to distribute those in class. But in the process, also encourage students to fill out the Banner form as well.

Viewing the Results


You will be able to view the results of the evaluations through Banner the day after final grades are due, if your final grades have been submitted. Raw data will also be available at that time for downloading into Excel.