Viewing and Printing Microsoft Office Documents
Special Note: Printing PowerPoint Presentations
Viewing and Printing Adobe Acrobat PDF Documents
Viewing and Printing HTML Files (Web Pages)
Viewing and Printing Microsoft Office Documents (i.e. Word, PowerPoint, or Excel Files)
To view Word, PowerPoint, or Excel files, you will need Microsoft Office or their respective viewers installed on your computer. SPU has a license agreement with Microsoft that allows you to install the most current Microsoft software products for a minimal charge. The computers in most of the SPU campus computer labs already have this software.
PC
Most PC users will be able to view and print Word, PowerPoint, or Excel
files from within their browser window. If you don't want to view a file
this way, save the document to your computer
and open it from within the program application.
Mac
Most Mac users will NOT be able to view Word, PowerPoint, or Excel files
within their browser window. Instead, click on the link to the file
you want to view. The file will automatically download to your desktop.
You may then print the document from within the program application.
Printing PowerPoint in Different Formats
It is recommended that you first save the PowerPoint to your computer and open it from there rather than in your course site. You can print PowerPoint files in many ways.
In PowerPoint 2007, click the Office button and select Print. [From within PowerPoint 2003, click on File and select Print.] A print dialog box will come up and allow you to choose how you want to print your document.
Under Print What: is a dropdown box which has four major formats: Slides, Handouts, Notes Pages, and Outline View
Slides - prints each slide on its own page
Handouts - prints multiple slides on each page. You can fine adjust how many are on each page and how they are arranged by changing the options in the Handouts section of the print dialog
Notes Pages - prints a slide and its corresponding notes on a single page
Outline View - prints a text outline of the PowerPoint document
Viewing and Printing Adobe Acrobat PDF Files
In order to view Adobe Acrobat PDF files within your online course, please download the free Adobe Acrobat Reader. The computers in most of the SPU computers labs already have this software.
Once you have installed Adobe Acrobat Reader, you can view PDF files within your browser window by clicking on the link to the file.
To print Adobe Acrobat PDF documents, press the print button that appears right above the document in your browser window.
Viewing and Printing HTML Files (Web Pages)
If your instructor has posted HTML files in the course, click on the link to the file to view its contents. To print the document:
PC
- Click on the link to the file.
- Right-click anywhere on the page you want to print.
- Select Print from the menu that appears.
Mac
- Click on the link to the file.
- From the browser menu bar, click File>Print.