Viewing and Printing Posted Documents

Click these links to learn about viewing and printing these types of materials that are commonly used in online course sites:

• Word, PowerPoint, or Excel files
• Acrobat PDF files
• HTML files

Viewing and Printing Word, PowerPoint, or Excel Files

To view and print Word, PowerPoint, or Excel Files, you will need Microsoft Word or Excel or their respective viewers. S P U has a license agreement with Microsoft that allows you to install the most current Microsoft software products for a minimal charge. The computers in the S P U library already have this software.

PC

Most PC users will be able to view Word, PowerPoint, or Excel files within their browser window. If you don't want to view a file this way, save the document to your hard drive, and open it from within the program application. To save the file to your computer:

1. Right-click on the link to the file.
2. Choose Save Target As.
3. Locate where you want to save the file.
4. Click Save.

Mac

Most Mac users will NOT be able to view Word, PowerPoint, or Excel files within their browser window

1. Click on the link to the file you want to view.
   
2. The file will automatically download to your desktop.
   
3. To print documents, open them from your desktop, and print them from their respective programs

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Viewing and Printing Adobe PDF (Portable Document Format) Files

In order to view and print PDF (Portable Document Format) files within your online course, please download the free Adobe Acrobat Reader. The computers in the S P U library already have this software.

Once you have installed Adobe Acrobat Reader, you can view PDF files within your browser window by clicking on the link to the file.

To print PDF Documents, press the print button that appears right above the document in your browser window.

Printing HTML files

If your instructor has posted HTML files in the course and you want to print them:

PC

1. Click on the link to the file
   
2. Right-click on the page you want to print
   
3. Select Print

Mac

1. Click on the link to the file
2. On the menu, click File > Print...
   

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Printing PowerPoint in Different Formats

It is recommended that you first save the PowerPoint to your computer and open it from there rather than in your course site. You can print PowerPoint files in many ways. From within PowerPoint, click on File and then Print, or click on the printer icon in the toolbar near the top of the window. A print dialog box will come up and allow you to choose how you want to print your document.

Under Print What: is a dropdown box which has four major formats: Slides, Handouts, Notes Pages, and Outline View

• Slides - prints each slide on its own page
  
• Handouts - prints multiple slides on each page. You can fine adjust how many are on each page and how they are arranged by changing the options in the Handouts section of the print dialog
  
• Notes Pages - prints a slide and its corresponding notes on a single page
• Outline View - prints a text outline of the PowerPoint document

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