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Hosting an Adobe Connect Meeting

Adobe Connect – Hosting a Meeting

Adobe Connect is a tool that allows faculty to host online synchronous (real-time) meetings with up to 100 participants.  Features include: video, audio, screen sharing, whiteboard, and chat.  This is a tool that can be set up through Blackboard.

  1. Contact its@spu.edu to discuss having an Adobe Connect account created for you.

    Note: We have a limited number of licenses.  Consequently, you will want to talk to ITS first to make arrangements to become a meeting organizer.

  2. Once you have an Adobe Connect account, log into the SPU Blackboard system.

  3. Click on the course in which you want to host a meeting.

  4. Click the Control Panel.

  5. Click Adobe Connect Pro link.

    Please note:  It may take several seconds for the login page to load.

  6. Type your Adobe Connect Login and password.  Click Login.

    Please note:  It will take a little while for Blackboard to connect with the Adobe Connect server.

  7. If you receive a security window asking you to display both secure and non-secure items, click the Yes button.

  8. On the Adobe Connect Pro: Meeting Page, click the Create New Course Meeting link.

  9. You will be creating a single meeting room that will be used for all meetings that you host in this course site. 

    Type a Name (i.e. Weekly Meeting or Office Hours)

    Please don’t enter a custom URL.  One will automatically be generated for you. This helps prevent non-participants from guessing the URL of the meeting.

    You can enter a Summary, if desired. Adding information here can help you organize meetings if you plan to use Adobe Connect in other courses.

    If the meeting site will be used multiple times during the term, you don’t need to modify the Date and Start Time information.

    For Access, select Anyone who has the URL for the meeting can enter the room. At this time we don’t have the ability to support the other settings as Adobe Connect uses different usernames/passwords than Blackboard.

    Don’t select Participants.  This will generate an error because Blackboard will attempt to add its user information to the Adobe Connect database.  Instead, you’ll be emailing or posting a Blackboard link to the meeting for your participants.

    Click Submit.  It may take a few moments for the meeting to be generated.

  10. On the Details Page, copy the URL (link) to the meeting. You can email this link to participants or follow the remaining directions to post the meeting URL in the course.  We recommend that the meeting URL be posted in the course if Adobe Connect will be used multiple times during the quarter.  

  11. Return to the Control Panel to post the meeting URL,click on a Content Area (i.e. Course Information).

  12. Click Add External Link.

  13. Type a Name (i.e. Weekly Meeting or Office Hours).

  14. Paste the URL.

  15. Enter a description into the Text box, if desired.

  16. Leave all other default settings as is.

  17. Click Submit.

  18. To enter the meeting, click on the link to it.

 

Preparing for the Meeting

Configuring your webcam

  1. From the Meeting menu, choose Manage My Settings > Select Camera…
  2. Select your webcam source.
  3. Click the Close button.

Note:  It is not recommended that you have more than two webcams in a meeting. Additional webcams increases the bandwidth required for a meeting and can make presentations and desktop sharing run slower.

Configuring your microphone

  1. From the Meeting menu, choose Manage My Settings > Audio Setup Wizard.
  2. Follow the directions provided in the Audio Setup Wizard.

Reducing Audio Feedback (Screencast)

Sharing a presentation

If you’re planning to present a PowerPoint, you should load the PowerPoint before the meeting begins.  Under What do you want to share? click the dropdown menu next to the Documents button and click Select from My Computer.  Locate your presentation, select it, and click Open.

If you choose to stop sharing your presentation, you can open it again by clicking the dropdown menu next to the Documents button and selecting the presentation from the list that appears.  If the presentation doesn’t appear in the list, click Select from Content Library.  Click the Uploaded Content button.  Select the presentation.

Granting participants microphone rights

Individual participant:  Hover your mouse over a participant’s name, and click on the microphone that appears.

For all participants:  Click the Pod options button in the lower, right corner of the Attendees List window and choose Grant Microphone Rights to All.

Sharing your desktop

  1. To share your computer desktop, under What do you want to share? click My Computer Screen…
  2. In the Start Sharing Screen box, choose Desktop.
  3. Click the Share button.

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