Creation of Courses

Creation of Courses
Population of Courses
Making Your Course Available to Students
Student Adds and Drops
Making Past Courses Available to Students
Copying Content from One Course to Another
Archiving Course Content
Removing Old Courses

Creation of Courses

Once a course is created in Banner, a course site will appear in Online Learning (Blackboard). The following naming convention is used to identify courses – quarter status, academic year & quarter, CRN, name of course. For example, if you were teaching Interpreting & Applying Education Research I during Fall Quarter 2005, your course site would be identified as:

20056 - academic year & quarter
5629 - CRN
Interpretg & Apply Ed Research I - Name of course

When reading the number 200561, the 20056 stands for the 2005-2006 academic year. The number following 20056 represents the quarter:

1 = Fall
2 = Winter
3 = Spring
4 = Summer

When reading the course name, you will also see that a letter (C, F, P, or Z) precedes the name.

C = Current quarter

F = Future quarter

P = Past quarter

Z = The course existed in Online Learning prior to June 2004.

This naming convention is used so that courses are sorted by term on the screen.

Population of Courses

Once a student registers for a course in Banner, they will be listed in the course site the following morning.

However, they will not be able to see the course until you choose to make the course available via the Control Panel.

Making Your Course Available to Students

When you are ready to have students view your course:

1. Log into your course site
2. Click the link for Control Panel
3. Under Course Options click Settings
4. Click Course Availability
5. Click Yes
6. Click Submit

Student Adds and Drops

Please do not manually add instructors or students to or remove instructors or students from your course. Doing so will cause that person’s account to be disabled for that site. Instead, if an instructor or student needs to be added to a course site, please work with Student Academic Services to add that person to the course in Banner first. You may still manually add people to a course site as a TA if desired.

Cross-listed courses : Students enrolled in cross-listed courses will appear in the same course site.

Multiple sections of same course : If you teach multiple sections of a course, separate course sites will be created. If you plan to use the same content in multiple sections, we would recommend placing documents in one site and then copying them over to the other site(s). We don’t recommend that students manually be placed into the same site as that defeats the automated population process.

Making Past Courses Available to Students

Prior to the start of a new quarter, the previous quarter’s courses will be made unavailable to students. Instructors will continue to see current, future, and past courses. If a student is given an incomplete and needs access to your course after the term, please wait until the fourth day after the Online Learning course duration date to make the site available again. (To check a course duration date within Online Learning, within the Control Panel, click Settings, and click Course Duration.)

Then make the student available by doing the following:

1. Click the link for Control Panel
2. Click List/Modify Users
3. Search for the person by last name
4. Click the Properties button next to the student’s name
5. Scroll down to Section 4 Role and Availability
6. Under Available (this course only) choose Yes and click Submit

Now make the course available by doing the following:

1. Make sure you are still in the Control Panel
2. Under Course Options click Settings
3. Click Course Availability
4. Click Yes
5. Click Submit

The final step is to change the end date of the course:

1. Make sure you are still in the Control Panel
2. Under Course Options click Settings
3. Click Course Duration
4. Change the end date to a new date in the future
5. Click Submit

Copying Content from One Course to Another

If you plan to use all or part of the same content from a previous course, you can easily copy content into a new course site.

To copy an entire course or large content sections, do the following:

1. Log into the site you want to copy from
2. Click the link for Control Panel
3. Under the section Course Options, click Course Copy
4. Click Copy Course Materials into an Existing Course
5. Click the Browse button next to Destination Course ID
6. Search for the course you want to copy to
7. Click the Select button to the right of the course you to which you want to copy
8. Next, mark the box next to the different content areas you want to copy. Do not copy Enrollment.
9. Click Submit. You will receive an email once the course content has copied successfully. Be sure to log into the new course site to ensure all information copied over correctly.

To copy individual folders or files, do the following:

1. Log into the site you want to copy from
2. Click the link for Control Panel
3. Locate the folder or file you want to copy
4. Click the copy button to the right of the name of the folder or file
5. Select the Destination Course
6. Select the Destination Folder
7. Click Submit

Archiving Course Content

After a course has finished, it will remain available to faculty for one year and a quarter. After that time the course will be deleted from the system. If you want to archive your course to refer back to it at any time, please do the following:

1. Log into your course site
2. Click the link for Control Panel
3. Under the section Course Options, click Archive Course
4. Click Submit
5. Follow the directions on the screen for downloading the archived file to your computer

Removing Old Courses

After a course has finished, it will remain available to faculty for one year and a quarter. After that time the course will be deleted from the system. Courses created prior to the integration of Blackboard and Banner will remain in place until you request that they be deleted from the system. If you have an old, pre-integration course (i.e. a course that begins with the letter Z or that has no letter attached) that you would like to have deleted from your listing, email onlinelearning@spu.edu.