This document outlines the process of creating a presentation using PowerPoint 2003 for your online course using the recording and publishing services of ITS.
Compose a script using Microsoft Word
Create a basic PowerPoint presentation
Add your script to the notes pane
Add graphics to your presentation
Email a digital copy of your presentation to ITS
Record lecture, reading from script
Publish and make available the completed presentation to students
Compose a Script Using Microsoft Word
Online lectures are typically brief, condensed presentations of module content. They are intended to give students an overview of module material and/or to give insight into an important subject not fully covered in the readings. Online presentations typically average 15 minutes.
As you prepare your script, choose a method for organizing your thoughts in writing that works best for you. However, you will need to have your final script fully typed out. Also, proof and rehearse your final script by reading it aloud to make sure that it reads smoothly when you go to record. You do not have a final draft until you have read it aloud.
Tip: In your script and presentation do not refer to specific page numbers or times of day (i.e. Good morning, class.). Omitting references to times of day is important because students may view the presentation at any point during the day not just in the morning, afternoon, etc. Omitting references to page numbers will reduce the chance that you will need to redo a presentation at a later date because a textbook changed editions.
Having your final script typed will make the process of creating a presentation in PowerPoint simpler and the recording session smoother. Also the typed document can be used as a transcript for students to use in addition to viewing the online presentation.
We will be unable to schedule a recording time without a pre-written script; so it is important to have this step done ahead of time to avoid delay.
Create a Basic PowerPoint Presentation
When you first open PowerPoint, you should be in Normal View. To select Normal View, choose View>Normal. The following illustration shows what the layout generally looks like.
Outline Pane
Use the Outline pane to type all of the text of your presentation and organize bullet points, paragraphs, and slides.
Slide pane
In the Slide pane, you can see how your text looks on each slide. You may also type and organize text in this pane.
Notes pane
The Notes pane lets you add corresponding portions of your script.
We strongly recommended that you use the Slide Master to set the default font, font size, bullet type, background color or theme before you begin creating your presentation. To modify the Slide Master, choose View>Master>Slide Master.
To begin, we will create the first slide in the presentation using the Slide pane. We will start by replacing “Click to Add Title” with the actual name of your lecture. This will be the only text on the first slide of your presentation.
- In the Slide pane, click on Click to add title.
- A flashing cursor will appear. Type the title of your lecture.
- Choose File>Save, and save the PowerPoint to your computer.
Once the title slide has been created, we will turn to creating the rest of the presentation.
- To add a new slide, choose Insert>New Slide.
- To change the layout of your slide, choose Format>Slide Layout…
- Type the text you would like to display during the presentation either in the Slide pane or in the Outline pane.
Note: The title should represent in concise terms what the slide presents. Note, too, that each slide should have a different title to make clear to students what is specifically addressed on that slide.
Often presentations contain different heading levels. For example;
- Calculating the Mean (heading one)
- Add all scores together (heading two)
- Divide by the number of scores (heading two)
To move text to the next-lower heading level (to indent) is called demoting an outline point.
- Click once on the text you want to demote.
- On the Formatting toolbar, click the Demote button (arrow pointing right).
To move text to the next-higher heading level is called promoting an outline point.
- Click once on the text you want to promote.
- On the Formatting toolbar, click the Promote button (arrow pointing left).
You may also control the heading levels as you type your slide content. In the Slide or Outline pane, begin with typing your first line. Press the Enter key to move to the next line, and press the Tab key to demote the text. Each time you press enter, text will be typed in that same position. If you want to promote the line back to the previous heading level, press Shift+tab to return back to the previous position. Continue pressing Shift+tab until you reach the heading level you want.
To reorganize a slide so that it appears in a different location within the same presentation,
- In the Outline pane, click on the icon of the slide you want to move and drag it to where you would like the slide to appear in the presentation.
Note that a line will appear indicating where you are in the presentation as you move the slide.
- To immediately undo a move, choose Edit>Undo… or on your keyboard press “Ctrl + Z”.
To delete a slide,
- In the Outline pane, click once on the slide icon you want to delete.
- Press Delete on your keyboard.
- To immediately undo a delete, choose Edit>Undo… or on your keyboard press “Ctrl + Z”.
Add Your Script to the Notes Pane
To help us know how you envision the script and visual aspect of the presentation to align, please copy and paste each section of the script into the Notes pane of the corresponding slide.
- Open the Word document that contains your script.
- Leaving your Word document open, open your PowerPoint presentation.
- In the Outline pane, click on the first slide in the presentation.
- Return to the Word document and select the text you want to copy.
- From the Edit menu, select Copy (“Ctrl + C”).
- Return to the PowerPoint presentation.
- Click once in the Notes pane of the slide to which you will be pasting the script.
- From the Edit menu, select Paste (“Ctrl + V”).
- Return to Step 4 and repeat this procedure for each slide in the presentation.
Add Graphics to Your Presentation
You have the ability to add animation schemes and slide transitions to your presentation. However, we recommend that you use these judiciously. You also have the ability to insert graphics (Insert>Picture). If you would like assistance with adding animations or graphics to your presentation, please contact us.
Email a Digital Copy of Your Presentation to ITS
Once you have completed creating the slides in your presentation and have added the script to the Notes pane, please save your work and email your presentation as an attachment to its@spu.edu.
Once we receive your PowerPoint presentation, we will review your materials prior to scheduling a recording session. The review process helps us resolve any questions or concerns prior to full production. Once the PowerPoint presentation has been finalized, we will convert it to a multi-media presentation.
Record Lecture, Reading from Script
Once your presentation has been reviewed by ITS, we will arrange a time with you to record your lecture. As mentioned, we will be unable to schedule a recording session without a script, so please make sure the script is complete before scheduling your session.
When you come to the office on the lower level of the library to record, be sure to bring a copy of your script. Once you have finished recording, we will edit the audio and publish the presentation.
Make the Completed Presentation Available To Students
After we have published the presentation, either we:
- can provide you a link to the lecture that can be posted wherever needed or
- will post the lecture to the appropriate location of your online course.
In the event that you do not want students to access the lecture immediately, we can post the presentation and make it unavailable to students until you choose to let them view it. Please let us know prior to posting your presentation if you would like it to be available or not.