Creating
a Breeze Presentation Using PowerPoint
This document outlines the process of creating a presentation for
your online course.
Compose
a Script Using Microsoft Word
Online lectures are typically brief, condensed presentations of
module content. They are intended to give students an overview of
module material and/or to give insight into an important subject
not fully covered in the readings. Online presentations typically
average 15 minutes.
As you prepare your script, choose a method for organizing your
thoughts in writing that works best for you. However, you will need
to have your final script fully typed out. Also,
proof and rehearse your final script by reading it aloud to make
sure that it reads smoothly when you go to record. You do not have
a final draft until you have read it aloud.
Note: In your script and presentation do not refer to specific
page numbers or times of day (i.e. Good morning, class.). Omitting
references to page numbers will reduce the chance that you will
need to redo a presentation at a later date because a textbook changed
editions. Omitting references to times of day is important because
students may view the presentation at any point during the day not
just in the morning, afternoon, etc.
Having your final script typed will make the process of creating
a presentation in PowerPoint simpler and the recording session smoother.
Also the typed document can be used as a transcript for students
to use in addition to viewing the online presentation.
We will be unable to schedule a recording time without a
pre-written script, so it is important to have this step done ahead
of time to avoid delay.
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Create
a Basic PowerPoint Presentation
Because of the conversion to a new multi-media presentation program,
ITS has developed a template for all new PowerPoint presentations.
To receive a copy of the template, please contact
us. When you receive the template, please save it to your computer.
To create a new PowerPoint presentation:
- Open PowerPoint.
- Choose Open from the File menu.
- Locate and open the template you saved.
Before we begin working from the template, we will save the template
using the module name. This will enable us to save the template
for future use.
Choose File, Save As
- In the Save As dialog box,
Click the drop down arrow next to Save in.
Locate the folder you want to save to.
- In the textbox by file name,
Type “modulexx” (example: module01 or module10).
Click Save.
Note: Throughout the creation of your PowerPoint presentation,
you will want to frequently save your work. To do so, select Save
from the File menu.
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Outline
Key Ideas/Concepts In Slide
When you first open PowerPoint you should be in Normal View.
To select Normal View, choose View, Normal. The following
illustration shows what the layout generally looks like.
Outline Pane
Use the outline pane to type all of the text of your presentation
and organize bullet points, paragraphs, and slides.
Slide pane
In the slide pane, you can see how your text looks on each slide.
You may also type and organize text in this pane.
Notes pane
The notes pane lets you add corresponding portions of your script.
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Creating
the Title Slide
To begin, we will create the first slide in the presentation using
the Slide and Outline panes. We will start by replacing “Title
of Lecture” with the actual name of your lecture. This will
be the only text on the first slide of your presentation.
- In the Slide pane, click on “Title of Lecture.”
Note that a flashing cursor will appear.
- Click and drag over the text “Title of Lecture.”
- Press Delete.
- Type the title of your lecture.
(Example: Educational Statistics)
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Creating
Content Slides
Once the title slide has been created, we will turn to creating
the rest of our presentation.
- In the Outline pane, click on the second slide.
- Still in the Outline pane, click on the text “Slide Title.”
A cursor should appear. Click and drag over “Slide Title” and
press Delete. For additional slides, you will see “Click to add
title” rather than “Slide Title”. To add the title to additional
slides, you will simply click in the title box and the text will
be automatically removed.
- Type your title of the slide.
Note that the title should represent in concise terms what the
slide presents.
Note, too, that each slide should have a different title to make
clear to students what is specifically addressed on the slide.
(Example Title: “Likert Scale”)
- To add bulleted points, click on “Click to add text.”
- Type your first point.
- To add a second point, press Enter.
- Type your second point.
- Repeat steps 6 & 7 as needed.
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Heading
Levels
Often presentations contain different heading levels. For example;
- Calculating the Mean
- Add all scores together
- Divide by the number of scores
To move text to the next-lower heading level is called demoting
an outline point.
- Click once on the text you want to demote.
- On the Formatting toolbar, click Demote (arrow pointing right).
To move text to the next-higher heading level is called promoting
an outline point.
- Click once on the text you want to promote.
- On the Formatting toolbar, click Promote (arrow pointing left).
You may also control the heading levels as you enter your slide
content. Begin with typing your first line. When you press enter,
you may also press the tab key to demote a line. Each time you press
enter, text will be typed in that same position. If you want to
promote the line back to the previous heading level, press Shift+tab
to return back to the previous position. Continue pressing Shift+tab
until you reach the heading level you want.
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Creating
a New Slide
To create a new slide,
- Click once on the slide you want your new slide to follow.
- From the Insert menu, select New Slide. The layout for the slide
will be automatically selected to follow the template format.
- Continue with steps 2 – 8 in Creating Slide Content.
Reorganizing Slides
To reorganize a slide so that it appears in a different location
within the same presentation,
- In the Outline pane, click on the icon of the slide you want
to move and drag it to where you would like the slide to appear
in the presentation.
Note that a line will appear indicating where you are in the presentation
as you move the slide.
- To immediately undo a move, from the Edit menu, select Undo
Move
or press “Ctrl + Z”.
Deleting a Slide
To delete a slide,
- In the Outline pane, click once on the slide icon you want to
delete
Note that all text on the slide will be highlighted once you have
clicked on the slide icon.
- Press Delete.
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Add
Your Script to the Notes Pane
To help us know how you envision the script and visual aspect of
the presentation to align, copy and paste each section of the script
into the Notes pane of the corresponding slide.
- Open the Word document that contains your script.
- Leaving your Word document open, open your PowerPoint presentation.
- In the Outline pane, click on the first slide in the presentation.
- Return to the Word document and click and drag over the text
you want to copy.
- From the Edit menu, select Copy (“Ctrl + C”).
- Return to the PowerPoint presentation.
- Click once in the Notes pane.
- From the Edit menu, select Paste (“Ctrl + V”).
- Return to Step 3 and repeat this procedure for each slide in
the presentation.
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Add
Graphics to Your Presentation
Please do not add generic PowerPoint animations to your presentation.
If you have graphics or animations you want to add to a presentation,
please contact us before doing so.
We will gladly assist in making sure the graphics and animations
are in the proper format for the presentation.
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Send
a Digital Copy of Your Presentation
Once you have completed creating the slides in your presentation
and have added the script to the Notes pane, please save your work
and send I T S a digital copy of your script and presentation. Perhaps
the easiest method is to send your presentation as an email attachment
to onlinelearning@spu.edu.
If you have any questions about how to submit your presentation,
please contact Online Learning at onlinelearning@spu.edu
or by calling 206.281.2212.
Once we receive your PowerPoint presentation, we will review your
materials prior to scheduling a recording session. The review process
helps us resolve any questions or concerns prior to full production.
Once the PowerPoint presentation has been finalized, we will convert
it to a multi-media presentation. We strongly encourage you to have
all of your course materials and presentations completed one month
prior to the start of the quarter so that we have adequate time
to review, adjust and post materials to your course.
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Record Lecture, Reading from Script
Once you have composed your script and presentation and it has
been approved, contact us to schedule
a time to record your lecture. As mentioned, we will be unable to
schedule a recording session without a script, so please make sure
the script is complete before scheduling your session.
When you come to the office on the lower level of the library to
record, be sure to bring a copy of your script. Once you have finished
recording, a Technology Assistant will edit the audio and finish
assembling the presentation.
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Make the Completed Presentation Available
To Students
After we have completed creating a presentation, we will post the
lecture to the appropriate location of your online course. In the
event that you do not want students to access the lecture immediately,
we can post the presentation and make it unavailable to students
until you choose to let them view it. Please let us know prior to
posting your presentation if you want it available or not. At the
time you want to make it available, you may do so through the Control
Panel within the Online Learning System.
- Enter the Control Panel.
- Locate the presentation within the Content Area, which is typically
the Course Documents section.
- Click the Modify button to the right of the presentation. Scroll
down to Options and click Yes to make the presentation visible
to students.
- To make the presentation unavailable again, repeat steps 1 –
3, but click No to make it unavailable.
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