The Campus Security Act requires that all
University employees (and students) be notified annually of crime statistics
and certain other information pertaining to safety from crime. This
information may be accessed via the Office
of Safety and Security.
and Health Policy Statement
In support of our people, SPU seeks to
provide a working environment that is free of hazardous or unsafe conditions.
Department managers and supervisors are responsible for implementation
and enforcement of safety standards and laws, within their area of responsibility.
The department of Safety and Security at SPU is charged with the responsibility
of monitoring institutional compliance with safety regulations and standards,
and supporting other departments with safety efforts."
Supervisors Note: It has been a long
time since your initial orientation to SPU. Remember the Safety Video?
The staff in the Office of Human Resources watches it every other week
and the striking part about that video is how often the phrase "ask
your supervisor" is mentioned. Are you prepared to deal with safety
issues in your department?
SPUs primary goal is to prevent accidents
whenever possible. The Office of Safety and Security is trained and
equipped to respond to and investigate accidents and hazards on the
SPU campus, including fires, crimes and medical emergencies. If there
is an emergency, Safety and Security should be contacted immediately
at extension 2911.
The Office of Safety and Security will
complete an incident report whenever an emergency occurs. Supervisors
are required to assist in providing relevant information as requested
for these reports. Maintaining accurate injury and illness records is
an important part of our accident prevention efforts. Accident recording
is a legal requirement and a tool used by SPU to help maintain control
of hazards. By reviewing these records, SPU can identify unwanted trends
that may be developing and take appropriate corrective action before
the situation gets out of hand.
Many safety training requirements are set
forth by the Department of Labor and Industries to maintain a safe work
place. While the Office of Safety & Security develops and recommends
many of the safety policies at SPU, various programs and operations
at a University often involve hazards that are unique to each department.
Department managers are responsible for identifying safety concerns
for their area of responsibility. Managers and supervisors are also
responsible to see that their employees receive proper safety instruction
and proper safety equipment. Safety and Security has many resources
available for training, and they can assist individual departments by
consulting on policy or regulations, assisting with training seminars
or providing video tapes and other resources.
Safety training for your employees may
include; instruction in the use of tools or equipment, safe use of chemicals,
elements of the Accident Prevention Program, safe driving, lifting and
carrying, warnings on hazards in your area of responsibility, emergency
procedures, and many other topics. The SPU Accident Prevention Program
contains much of what you and your employees need to know about safety
requirements in the work place. Copies of this and other safety programs
that pertain to the entire University are available in the Office of
Safety and Security. Call Safety and Security if youd like assistance
in designing a safety program for your area.
of Harassment / Workplace Violence
Harassment (as opposed to unlawful harassment
based on race, color, sex, national origin, age, or disability) is defined
by Websters Dictionary as follows: "To tire with repeated
and exhausting efforts; to weary by importunity; to fatigue. To harry;
to lay waste; to raid. To worry by repeated attacks."
Dealing with complaints:
Any report of harassment should be taken
seriously. As a supervisor and therefore an agent of the University,
you have a responsibility to take immediate and appropriate action on
news of such complaints.
Some types of "harassment" may
happen inadvertently between one employee and another depending on how
the receiver of the harassment feels. Where appropriate, supervisors
should step in and resolve departmental conflicts by laying out clear
behavioral expectations for one employee or both.
However, if you, or another member of your
department feels harassed to the point where you worry about your safety,
help is available. Professionals in the Office of Safety and Security
are trained to provide counsel and intervention to employees who feel
unsafe due to the harassment of others. Steps can be taken to warn the
harasser of the consequences of their continued behavior (filing criminal
misdemeanor charges, etc.). Solutions might include assertiveness training
for harassed employee (just say "no"), protection orders,
escort service, and police reports.
Supervisors Note: If the
harasser is a fellow employee in your department, you must take steps,
including disciplinary action to insure the behavior does not continue.
Feel free to contact the Director of Human Resources or the Director
of Safety and Security for confidential advice, consultation and support
where necessary. If the harasser is an employee of another University
department, an unwelcome visitor to campus or an independent contractor,
contact the Director of Human Resources or the Director of Safety and
Security for consultation and support in resolving the issue.
SPUs Hazard Communication Program
(HCP) was developed to comply with the Washington Industrial Safety
and health Act (WISHA). All departments must comply with this act. The
actual program can be found in Appendix A, page
7. There are many important aspects to this program which supervisors
should be familiar with. Materials Safety Data Sheets (MSDS) is one
aspect that deserves special attention.
Safety Data Sheets (MSDS)
Each department should have a comprehensive
notebook full of MSDS sheets sent to SPU from manufacturers of most
of the office products you have on hand (copy machine toner, glue, liquid
paper, etc.). An MSDS contains information about the hazards of a particular
chemical, as well as precautions and emergency procedures that are necessary
to avoid a medical disaster of some sort.
In emergency situations, most often supervisors are looked to for direction
and assistance. Do you know where MSDS sheets for your department are
stored? Make sure you know and that those who report to you can easily
find them in case of an emergency.
Workers Compensation Insurance (also known
as industrial insurance) is provided to cover each employee in the event
of a work related injury or illness. SPU is insured through the Washington
Industrial Insurance State Fund. Workers Compensation provides coverage
All hospital, surgical and other medical
services necessary for the treatment of a workplace injury.
Time-loss is paid if an employee is unable
to work for more than the three days immediately following the date
of the injury. Time-loss will pay a portion of the regular wages.
Employees who are disabled (or killed)
in a work related accident will be compensated. Benefits for rehabilitation
are also provided.
Employees are required to report workplace
injuries and illnesses to their supervisor as soon as possible. Supervisor
should immediately notify the Office of Safety and Security (first aid
services are available).