Family Care - Staff

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Purpose

Eligible staff may use accrued sick leave or other paid time off to care for a sick family member (see description of qualifying family members under "Definitions"). The following is a summary of both the University's and the employee's rights and obligations under the Family Care policy.

Eligibility

To be eligible for paid leave under the Family Care policy, a person must be classified as a regular employee who accrues paid sick and vacation leave.

Qualifying Leave Reasons

A leave is qualified (see "Definitions" below) when an employee is required to care for a child of the employee with a health condition or a spouse, parent, parent-in-law, or grandparent of the employee who has a serious health condition or emergency condition.

Definitions

Emergency condition: A health condition that is a sudden, generally unexpected occurrence or set of circumstances related to one's health demanding immediate action, and is typically very short term in nature.

Health Condition That Requires Treatment or Supervision:

(a) Any medical condition requiring treatment or medication that the child cannot self-administer;

(b) Any medical or mental health condition that would endanger the child's safety or recovery without the presence of a parent or guardian; or

(c) Any condition warranting treatment or preventive health care such as physical, dental, optical or immunization services, when a parent must be present to authorize and when sick leave may otherwise be used for the employee's preventive health care.

Incapable of self-care: When the individual requires active assistance or supervision to provide daily self-care in several of the "activities of daily living" (ADL) or "instrumental activities of daily living" (IADL). Activities of daily living include adaptive activities such as caring appropriately for one's grooming and hygiene, bathing, dressing and eating. Instrumental activities of daily living include cooking, cleaning, shopping, taking public transportation, paying bills, maintaining a residence, using telephones and directories, using a post office, etc.

Physical or mental disability: means a physical or mental impairment that limits one or more activities of daily living or instrumental activities of daily living.

Serious Health Condition: An illness, injury, impairment, or physical or mental condition that involves any period of incapacity or treatment connected with inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility, and any period of incapacity or subsequent treatment or recovery in connection with such inpatient care; or that involves continuing treatment by or under the supervision of a health care provider or a provider of health care services and which includes any period of incapacity (i.e., inability to work, attend school or perform other regular daily activities).

Family Members

Child: A biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis, who is under 18 years of age or 18 years of age or older and incapable of self-care because of a mental or physical disability.

Grandparent: A parent of a parent of an employee.

Parent: The biological parent of an employee or an individual who stands or stood in loco parentis to an employee when the employee was a child.

Parent-In-Law: A parent of the spouse of an employee.

Spouse: A husband or wife.

Certification

Medical certification from a health care provider may be required in order to determine the applicability of this policy. Failure to provide such certification may result in the non payment of sick or vacation leave.

Limitations and Exclusions

Temporary and short hour staff are not eligible for paid leave. Except where there is a conflict with the Family Care policy, sick and vacation leave accrual and usage is governed by the University's Paid Leave of Absence policies. For qualifying leaves, employees may use a portion or all of their accrued sick or vacation leave at their choosing. Paid leave may not exceed existing balances.

For More Information

A poster has been placed in the Office of Human Resources which includes further details regarding eligibility and other requirements of the law. Additional information can be obtained by contacting the Office of Human Resources.