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Timesheets are located on the web through the Banner Information Systems.

SPU home page
  Select Banner Information Systems
  SPU Username
  SPU Password
Main Menu: Select Employee Menu
Employee Main Menu: Select Timesheet & Time Approvals
Position Selection: Select appropriate job and work period (use arrow at end of Timesheet Period box to get list of pay periods).
*Notice that the “status” changes depending on where you are in the time-entry process—ranging from “not started” to “in process” to “pending”, etc.

Position Description & Department

Timesheet Period

Payroll Office Assistant 170179-00 Web Time Entry Posn 150836,W52651

Jun 30, 2002 to Jul 13, 2002 *In Process 


Current Timesheet

Position:

Payroll Office Assistant—170179-00

Department:

Web Time Entry Posn 150836, W52651

Time Sheet Period:

Jul 30, 2002 to Jul 13, 2002

****Submit By:

July 16, 2002 by 12:00 P.M.


Earning

Shift

Default Hrs Units

Total hrs Units

Sun Jun 30, 2002

Mon July 01, 2002

Tue Jul 02, 2002

Wed Jul 03, 2002

Thu Jul 04, 2002

Fri Jul 04, 2002

Sat Jul 06, 2002

College Work Study—Posn 270xxx

1

0

 

-

-

-

-

-

-

-

NonWrkStdy Earnings—Posn 170xxx

1

0

23.25

-

4

3.75

2.25

4.75

3.5

5

**Overtime Pay (Time and a half)

1

0

 

-

-

-

-

-

-

-

   

***Total:

23.25

 

4

3.75

2.25

4.75

3.5

5

Enter the hours worked by clicking the lines on the appropriate day to enter time

*Be sure to select the appropriate earning code:
  170xxx” positions use non-work study (NWS).
  270xxx” positions use college work study (CWS).

**Overtime is only used when hours worked exceed 40 in a single week (Sunday to Saturday)

***Notice the “Total Hrs/Units” box refers to total hours worked in the pay period—not just the single week that is displayed.
  Enter time into Hours/Units box and save.  Leave the “Shift” at “1.”

Follow these steps each day you work until the end of the two-week pay period. 

****Notice the “Submit By: Jul 16, 2002 by 12:00 P.M.” date located under the current timesheet heading.

These buttons are located at the bottom of your timesheet.

Position Selection

Comments

Preview

Submit

Restart

Next >>

Position Selection: Displays the selection page
Comments: Displays comments page.  The employee can enter freeform comments on this page.  Comments that have been made by people in the approval queue and have not been marked confidential are also displayed on this page.
Preview: Displays the Preview page.  This page shows all time entered for the pay period.
Submit: Saves the data to the time entry tables, sets the status to pending, and places the date into the approval queue.
Restart: Re-initializes the timesheet.  All saved data is deleted. You will get the Restart Confirmation page to confirm this action.
Next/Previous: Displays the information for the following or preceding weeks of the pay period.

IMPORTANT!
Submit” your timesheet for approval when all hours are entered for the entire two-week pay period.  You will get a prompt, which asks you to re type your pin.  This is your electronic signature—you certify that the hours you reported are correct.

Submitted for Approval By:

 

Approved By:

 

Waiting for Approval From:

 

This information will be completed once you have “Submitted” your timesheet.

You will see your name in the “Submitted for Approval By” box.
You will see your supervisor’s name in the “Waiting for Approval From:” box.  Please pay close attention to make sure your supervisor’s name is in this box.
Once Payroll is complete, you will see your supervisor’s name in the “Approved By” box.

Timesheets should be completed every day you work.  When completing your timesheet, record only the time that you actually worked.  Many students will arrange their work schedule so that they leave work and go directly to their classes.  For example, if the work schedule is for 8:00am—11:00am and you leave at 10:50 to go to an 11:00 o’clock class, you must record your time accurately and honestly as leaving at 10:50 (please use the conversion chart below).  Be sure to submit your completed timesheet to your supervisor at the end of the pay period.

Decimal Time Conversion

5 min

=

.10

10 min

=

.20

15 min

=

.25

20 min

=

.35

25 min

=

.40

30 min

=

.50

35 min

=

.60

40 min

=

.70

45 min

=

.75

50 min

=

.85

55 min

=

.90

 





   
 




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