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Timesheets are located on the web through the Banner Information Systems.
| SPU home page |
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Select Banner Information Systems |
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User
Login |
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User
ID: SSN |
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Pin:
6-digit birth date or one you have established |
| Main Menu: Select
Employee Menu |
| Employee Main Menu: Select Timesheet & Time Approvals |
| Position Selection: Select appropriate job and work period (use arrow at end of
Timesheet Period box to get list of pay periods). |
| *Notice
that the “status” changes depending on where you are in the time-entry process—ranging
from “not started” to “in process” to “pending”, etc. |
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Position Description & Department |
Timesheet Period |
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Payroll Office Assistant
170179-00 Web Time Entry Posn 150836,W52651 |
Jun 30, 2002 to Jul 13, 2002 *In Process |
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Current Timesheet |
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Position: |
Payroll Office Assistant—170179-00 |
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Department: |
Web Time Entry Posn 150836,
W52651 |
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Time Sheet Period: |
Jul 30, 2002 to Jul 13, 2002 |
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****Submit By: |
July 16,
2002 by 12:00 P.M. |
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Earning |
Shift |
Default Hrs Units |
Total hrs Units |
Sun Jun 30,
2002 |
Mon July 01,
2002 |
Tue Jul 02, 2002 |
Wed Jul 03, 2002 |
Thu Jul 04, 2002 |
Fri Jul 04, 2002 |
Sat Jul 06, 2002 |
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College Work Study—Posn
270xxx |
1 |
0 |
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- |
- |
- |
- |
- |
- |
- |
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NonWrkStdy Earnings—Posn 170xxx |
1 |
0 |
23.25 |
- |
4 |
3.75 |
2.25 |
4.75 |
3.5 |
5 |
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**Overtime Pay (Time and a
half) |
1 |
0 |
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- |
- |
- |
- |
- |
- |
- |
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***Total: |
23.25 |
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4 |
3.75 |
2.25 |
4.75 |
3.5 |
5 |
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Enter the hours worked by clicking the lines on the
appropriate day to enter time
| *Be sure to select the appropriate earning code: |
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“170xxx”
positions use non-work study (NWS). |
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“270xxx”
positions use college work study (CWS). |
**Overtime is only used when hours worked exceed 40
in a single week (Sunday to Saturday)
| ***Notice the “Total
Hrs/Units” box refers to total hours worked in the pay period—not just the
single week that is displayed. |
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Enter
time into Hours/Units box and save. Leave the “Shift” at “1.” |
Follow these steps each day you work until the end
of the two-week pay period.
****Notice the
“Submit By: Jul 16, 2002 by 12:00 P.M.” date located under the current
timesheet heading.
These
buttons are located at the bottom of your timesheet.
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Position Selection |
Comments |
Preview |
Submit |
Restart |
Next >> |
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Position Selection: Displays the selection page
Comments: Displays comments page. The employee can enter freeform comments on
this page. Comments that have been made
by people in the approval queue and have not been marked confidential are also
displayed on this page.
Preview: Displays the Preview page. This page shows all time entered for the pay
period.
Submit: Saves the data to the time entry tables, sets the
status to pending, and places the date into the approval queue.
Restart: Re-initializes the timesheet. All saved data is deleted. You will get the
Restart Confirmation page to confirm this action.
Next/Previous: Displays the information
for the following or preceding weeks of the pay period.
IMPORTANT!
“Submit” your timesheet for approval
when all hours are entered for the entire two-week pay period. You will get a prompt, which asks you to re
type your pin. This is your electronic
signature—you certify that the hours you reported are correct.
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Submitted for Approval By: |
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Approved By: |
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Waiting for Approval From: |
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This
information will be completed once you have “Submitted” your timesheet.
You
will see your name in the “Submitted for Approval By” box.
You will see
your supervisor’s name in the “Waiting for Approval From:” box. Please pay close attention to make sure your
supervisor’s name is in this box.
Once Payroll
is complete, you will see your supervisor’s name in the “Approved By” box.
Timesheets
should be completed every day you work.
When completing your timesheet, record only the time that you actually
worked. Many students will arrange their
work schedule so that they leave work and go directly to their classes. For example, if the work schedule is for 8:00am—11:00am and you leave at 10:50 to go to an 11:00 o’clock class, you must record your time
accurately and honestly as leaving at 10:50 (please use the conversion chart
below). Be sure to submit your completed
timesheet to your supervisor at the end of the pay period.
Decimal Time Conversion
|
5 min |
= |
.10 |
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10 min |
= |
.20 |
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15 min |
= |
.25 |
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20 min |
= |
.35 |
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25 min |
= |
.40 |
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30 min |
= |
.50 |
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35 min |
= |
.60 |
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40 min |
= |
.70 |
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45 min |
= |
.75 |
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50 min |
= |
.85 |
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55 min |
= |
.90 |
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