General Items
Q.
How do I get a document notarized? Does your office have any notary
publics?
Q.
Do contracts have to be approved by the Finance Office?
Q. How
do I get information about University liability insurance?
Payments Purchasing Questions:
Q. How
do I get a Procurement Card?
Q. When
are the Procurement Card training sessions?
Q. Where
can I get a copy of my Procurement Card statement?
Q. Who
should I contact regarding bid information?
Q. What
is the current state and local sales tax rate?
Q. Do
we pay tax on online subscriptions and/or services?
Business Expense & Reimbursement Questions:
Q. What
is a business expense?
Q. What
is a business entertainment expense?
Q. What
is not a business entertainment expense?
Q. Are
entertainment expenses for spouses reimbursable?
Q. What
is the current mileage rate?
Q. Are
commuting miles reimbursable?
Q. What
if I travel from home to a remote job site and then to SPU?
Q. What
if I travel from home to a remote job site then back home?
Q. Can
I bring a family member along on a business trip?
Q.
Is childcare a business expense?
Q. Are
gifts to employees a business expense?
Q. What
if I exceed the amount per meal limits?
Q. What
is the advantage of using the per diem method?
Q. What
is the difference between the SPU and IRS per diem rates?<
Q. If
I go to a conference where some, but not all, of the meals are provided,
can I use the per diem option?
Q. Why
are so many signatures required on Requests for Reimbursement?
Q. Why
do I have to attach receipts?
Q. What
do I do if I am unsure of the correct account code to use?
Q. What do I do if I have lost/misplaced my receipts
or invoice?
A. Vendors can send a copy of the invoice upon
request. It should be documented that the original invoice has been
lost/misplaced. With requests for reimbursement, it is difficult
to document expenditures without the receipts. If you know what
was spent and the amounts were under $50, the PD can process the
request for reimbursement. If the amounts are over $50, a memo to
the area VP is required, explaining the loss and requesting reimbursement.
The area VP must approve this before the PD can begin processing
payment.
Faculty/Staff Payroll
Q.
When are timesheets due?
Q.
Where can I find my leave balance or latest pay stub information?
Q.
Where can I get a blank timesheet?
Student Payroll
Student Questions:
Q.
What if I don't have access to a timesheet?
Q.
What if I can’t submit my timesheet?
Q.
What if I can’t enter hours on my timesheet?
Student Supervisor Questions:
Q.
What if I don’t see all my students listed?
Q. What if I can’t approve my student’s timesheet?
Q. What if I don’t see the option to submit the timesheet to myself?
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