Funds for Class Activities

USEM 1000 and USCH 1000 Classes

USEM 1000 and USCH 1000 academic mentors and their faculty members are eligible to receive up to $80 (per class section) from the Academic Mentor program to cover the costs of class-related activities with students from their class.  Additional funds may also be available with totals varying from year to year.  Please contact Mary Jayne Allen (mjallen@spu.edu) if you have questions about fund totals for the current year.

These funds can be used to cover a variety of costs such as refreshments for group activities outside of class, entry fees to course related events, etc. Please discuss any ideas you have for spending this money with your faculty/academic mentor partner so that together you do not exceed the amount. You can access these funds in one of two ways listed below.

UCOR 1000 and UFDN 1000 Classes

UCOR 1000 and UFDN 1000 academic mentors and their faculty members are eligible to receive up to $20 (per class section) from the Academic Mentor program to cover the costs of class-related activities with students from their class.  These funds can be used to cover a variety of costs including refreshments for group activities outside of class, costs for entry fees to course related events, etc. Talk about any ideas you have for spending this money with your faculty/academic mentor partner so that together you do not exceed the amount. You can access these funds in one of two ways listed below.

Methods for Accessing Funds

Reimbursement

Step One: KEEP ALL RECEIPTS FROM PURCHASES MADE! Without receipts, you may not be able to be reimbursed.

Step Two: Complete a Reimbursement/Reclass Request available here or in the training materials you received.

• On the top line fill in your name, Department - Student Academic Mentor, home/dorm phone number, and the quarter & year for which you are reimbursed.
• Under "Other Expenses" (Right side of the form) list each receipt with the purpose and number of people in attendance (see example).
  • Safeway - Study Group for (Your Professor's) UFDN- 10 people - $5.76
  • Noah's Bagels - Breakfast for (Your Professor's) UCOR- 22 people - $15.00
• Be sure to sign and date in the lower right corner "Claimant's Signature"
• When you are only being reimbursed for part of a receipt, don't forget to figure the tax that was spent on the portion for reimbursement.  The current tax rate for Seattle is 8.9%.

Step Three: Either deliver or mail form to Jaclyn Stockton, Office of Academic Affairs, Mailing Suite #102, Demaray Hall 350. Reimbursement Requests must be submitted within one week of the end of the quarter. We reserve the right to not reimburse for receipts submitted late.

Step Four: Someone from the Finance Office will call you when your check is ready. After you are called you can pick it up in the Finance Office on the second floor of Weter Hall.

Cash Advance

Cash Advance is avalible in certain situations upon request. Please contact Mary Jayne Allen (mjallen@spu.edu) if you are interested in this possibility.