| Bylaw Article 2: ASSP Executive Vice President
Position Description | Senate
| Constitutional Review Committee |
Senate Appointment Committee | Elections
Task Force | Student Financial Aid Committee
| Faculty Liaison | Institutional
Standing Committees | Board of Student
Media
Section 1: Position Description
PURPOSE
To oversee all matters pertaining to the proper functioning
of the Senate; to ensure active student representation on
institutional committees; and to assist the President in
addressing student concerns.
RESPONSIBILITIES
Leadership And Representation
The Executive Vice President shall serve as Chair of Senate,
and shall also chair the Constitutional Review, Senate Appointment
and Student Financial Aid Committees. S/he shall also appoint
the Chair of the Elections Task Force. Should the President
be absent, or removed from office for any reason, the Executive
Vice President shall assume all official duties of the office,
as per Article I, Section 3 of the Constitution. The Executive
VP shall assist the President in researching major campus
issues, and shall coordinate student efforts to introduce
items for action in institutional committees, assisting
all student delegates in representing the Associated Students
on their respective committees.
Senate and Committees
As Chair, the Executive VP shall call a meeting of the Senate-elect
within two weeks of its election. S/he shall have the responsibility
to assemble the Senate agenda for the President’s
approval and to distribute it to the senators at least two
days prior to the regular meeting each week. During spring
quarter, s/he shall appoint the senators to specific areas
of responsibility, ensuring that there is at least one senator
on each institutional or faculty committee. S/he shall be
an ex-officio member of all committees except Finance Board,
shall review their progress regularly, and shall make quarterly
reports to Senate on his/her findings. S/he shall also have
the privilege to appoint members and chairpersons to special
committees created by majority action of Senate. As Chair,
the Executive VP shall have voting privileges in Senate
only in the event of a tie.
Installation and Services
The Executive Vice President shall have responsibility for
the installation of officers, administering the following
public oath to new officers during the last two weeks of
spring quarter:
As officers of the Senate and the ASSP, we hereby
assume the leadership rights and responsibilities entrusted
to us by you, the Associated Students of Seattle Pacific.
Through careful attention to the duties of our offices
we shall attempt to further a spirit of community, ensure
a voice in institutional affairs, and promote an atmosphere
conducive to personal and corporate growth.
In our functions as officers we shall earnestly attempt
to demonstrate the meaning of Christ through intellectual
inquiry, exploration of the Christian faith, service to
others, respect for all people and cultures, and stewardship
of resources.
Before all else, the goal of our governance shall
be the reconciliation of men and women to God through
the power of His grace.
Service, so termed in Bylaw Article I, Section 3 of the
Constitution, shall be understood to mean the fulfillment
of the officers’ respective duties by service at Seattle
Pacific University through their tenure, unless granted
a reprieve by a contract authorized by majority action of
the Senate sitting during the term of said contract.
Other Duties
The Executive Vice President shall be responsible for producing
and distributing information about the Senate and related
issues to the student body. S/he shall assist in establishing
overarching vision, goals, and direction for the annual
Student Leadership Conference. During spring quarter, s/he
shall train his/her successor by way of the following:
- Meeting during spring quarter;
- Passing on a resource manual created or updated during
the year;
- Including the Executive Vice President-elect in current
programming, meetings, and activities;
- Initiating contacts with advisors, administrators,
and related positions.
ELECTION
As per Article I, Section 2 of the Constitution.
ACCOUNTABILITY
The Executive Vice President shall be accountable to the
President for the fulfillment of his/her duties and responsibilities
outlined in the Constitution and Bylaws, and shall be ultimately
accountable to the Associated Students.
SERVICE COMPENSATION
As per Bylaw Article III, Section 5.
Section 2: Senate
PURPOSE
To be a body of well-informed students diligently representing
the concerns of their constituencies in an open-minded forum
where innovative solutions are prayerfully and carefully
considered; to facilitate interaction between students and
the administration, faculty and staff of Seattle Pacific
University.
MEMBERSHIP
As per Bylaw Article II, Section 1 of the Constitution.
MEETINGS
Time and Location
Regular meeting of the Senate shall be held weekly at a
time and location agreed upon by the body for fall, winter
and spring quarters. Special meetings of the Senate may
be called by either a majority of Senate or by the President.
Public Access
Meetings shall be open to all ASSP members, who shall have
the right to recognition by the Chair.
Quorum
A quorum shall consist of two thirds (2/3) of the filled
Senate positions.
Agenda
Agendas for all meetings shall be distributed two days prior
to the meeting.
Procedures
In all proceedings not elsewhere specifically regulated,
the Senate shall follow the latest version of Robert’s
Rules of Order, Newly Revised and detailed in the Executive Vice President's resource manual.
Speaking Rights
For each motion and amendments to that motion, any speaker,
including guests, shall have the opportunity to raise:
- An unlimited number of questions during a “Questions
of Clarification” period immediately following the
speaker who had first rights to speak. This period shall
last a maximum of ten minutes. Questions of clarification
shall not be used as a means to state an opinion.
- Four points of debate (which may include questions
or opinions), not to exceed one and a half minutes each.
Answers to questions are included in the questioner’s
time limit, although the answers themselves may exceed
the limit by a maximum of two and a half minutes (for
a total of four minutes). The questioner has the right
to stop an answer any time during the first one and a
half minutes in order to continue speaking and/or clarify
the question, but may only clarify the original question
after the one and a half minute limit has passed. The
answerer may only ask for further clarification from the
questioner and/or refer the question to other individuals.
The Chair may allow an answer to continue beyond the time
limit if s/he concludes that additional time is absolutely
needed to fully and completely answer the question.
Length Of Debate
Debate on any main motion, including amendments to that
motion, shall be limited to thirty minutes. After thirty
minutes, debate shall be automatically closed and the motion
brought to a vote unless:
- By a 2/3 vote, a motion is passed to extend debate by
a maximum of fifteen minutes, after which the motion must
be either voted on or tabled until a subsequent meeting;
or
- A motion is passed to table the motion until a subsequent
meeting. After a motion has been tabled to a subsequent
meeting, each speaker is entitled to all previously stated
speaking rights.
WRITTEN FORMAT OF MAIN MOTIONS
Explanation
All main motions that amend or otherwise change the Constitution
or its Bylaws; create, amend or otherwise change the budget
(including contingency expenditures); appoint or dismiss
a person from an ASSP position (whether paid or volunteer);
take any action relating to an ASSP organization’s
performance; or take a formal position on an issue, such
as with Resolutions, shall be presented to Senate in proposal
format, described below.
Exceptions
Amendments to main motions and amendments to amendments
do not have to be presented in proposal format unless they
change the contents of the main motion substantially, as
ruled by the Chair. The proposal format may be waived in
emergency or unforeseen circumstances, or when an individual
unfamiliar with Senate procedures brings an issue to Senate
that may otherwise be acted upon immediately, or when the
main motion is of such a simple nature that it does not
warrant the proposal format, or by a majority vote of Senate.
Proposal Format
Proposal Number:
A number shall be assigned to each proposal by the Executive
Vice President as a convenient reference in motions and
other allusions to the specific issue. If an amendment is
made to Proposal Number X that essentially replaces it,
the following numbering format shall be used: 2ND PROPOSAL
NUMBER X, 3RD PROPOSAL NUMBER X, etc.
Academic Year and Name of Organization:
For example: “1994-95 Associated Student Senate, Seattle
Pacific University.”
Subject/Title:
The title should accurately and objectively represent the
general purpose/scope of the proposal in as few words as
possible. In accordance with Robert’s Rules of Order,
no proposal may embrace more than one subject at a time;
that subject shall be accurately represented in the Subject/Title
section.
Date Proposed:
Date motion is scheduled to be presented to the Senate for
the first time.
Author(s):
List individuals and/or committees responsible for writing
the proposal.
Author’s Summary/Rationale of Proposed
Action:
A very short summary of the proposed action shall be provided
for proposals that are long and/or complex (optional otherwise).
The complete section title (above) shall be included to
indicate the source of views. Senate may amend the contents
of this section and replace the heading with “Senate’s
Summary/Rationale of Proposed Action.”
Committee Recommendation:
The name of the committee(s) that reviewed the proposal
followed with one of the following statements:
- gives a DO PASS;
- gives a DO PASS as amended by committee;
- gives a DO NOT PASS;
- gives a NO RECOMMENDATION.
Proposed Action:
This section shall begin with a statement of the proposed positive action. For example: AMEND ARTICLE X OF THE ASSP CONSTITUTIONAL BYLAWS, TITLED “Y,” WITH A NEW SECTION AS FOLLOWS. This section shall not include any rationale for the proposed action, unless the rationale will also become a permanent part of the amendment. If the proposed action creates a new section in an existing article, all subsequent sections shall be renumbered automatically.
Special Directions for Amendments to the Constitution:
In order to aid understanding of a proposal, all amendments
to existing Constitutional or Bylaw articles (including
working documents) shall include the complete section(s)
that are being amended, with:
- Content to be deleted lined through, as with ((
strikeout)).
- Amendments indicated by underlines. “NEW SECTION”
may be used instead of underlines where an entirely new
section is being added.
- Deletions should precede additions (e.g. “All
positions require a ((
2.0)) 2.5 grade point average”).
SENATORIAL RESPONSIBILITIES
ASSP Budget
The Senate-elect, during spring quarter, shall approve a
preliminary full-year budget. On or before November 1st,
the Senate shall approve a final full-year budget.
Committees
During spring quarter, the senators-elect shall assume specific
areas of responsibility. This assumption shall imply a commitment
upon the part of senators to the integration of their areas
of knowledge and expertise into a coordinated program through
regular reports to the Senate about their committee activities,
conflicts and direction. Attendance at each committee meeting
is required unless otherwise permitted by the Executive
Vice President.
Constituencies
As per Article II Section 2 of the Constitution.
VACANCIES
Temporary
In cases where the Senate has determined that a senator’s
legitimate absence will consistently occur due to the Senate’s
scheduling or additional Senate-imposed responsibilities
upon the senator:
- The senator shall nominate three people from his/her
constituency, who shall be interviewed by the SAC. The
nominee selected by SAC shall become the senator pro tempore
upon confirmation by the Senate.
- The pro tempore senator shall assume the representation
in Senate and on the institutional committee of the senator,
providing the senator cannot attend, for the duration
of the senator’s absence.
- The pro tempore senator shall be in communication with
the senator for the purpose of answering questions and
sharing opinions.
Permanent
In the event that a vacancy in Senate is not filled by the
appropriate group in accordance with Bylaw Article II, Section
2 of the Constitution, the Senate Appointment Committee
(SAC) shall recommend a successor from the respective constituency
for confirmation by the Senate within two Senate meetings.
SENATOR RECOGNITION
In recognition of outstanding service and fulfillment of
senatorial duties, a Senator-of-the-Year and a “Voice
of Reason” shall be selected at the end of the year
by the ASSP Officers. Additional recognition may be given
throughout the year at the discretion of the Executive Vice
President.
ACCOUNTABILITY AND DISCIPLINARY
PROCEDURES
Individual senators are accountable to their respective
constituencies, as well as to the Senate body as a whole.
Senators should work to support one another, hold each other
accountable to accurately represent the best interests of
their constituents and encourage one another to fulfill
their senatorial responsibilities with integrity. Senators
who fail to meet their obligations as outlined in Bylaw
Article II, Section 3 of the Constitution may be removed
from office at the discretion of the Senate. Removal from
office for any other reason may only be accomplished in
accordance with Bylaw Article II, Section 5 of the Constitution.
The Senate reserves the right to exercise the following
disciplinary actions against individual senators when deemed
appropriate:
- Censure (removal of right to recognition by the Chair).
- Reprimand.
All disciplinary procedures shall require a two-thirds
majority vote.
Section 3: Constitutional
Review Committee
PURPOSE
To review and/or recommend all changes to the Constitution
and Bylaws, including policies, procedures, position descriptions
and service compensations.
MEMBERSHIP
The Constitutional Review Committee (CRC) shall be chaired
by the Executive Vice President: other members shall include:
one Officer, five senators and two students at large (who
shall not also be senators).
RESPONSIBILITIES
Constitutional Maintenance
CRC shall be responsible for regularly reviewing the status
of the Constitution with regard to punctuation, grammar,
consistency, structural layout, and all other details related
to the professional appearance of the document and to the
clarity of the information presented therein.
Constitutional Proposals
All proposals that affect or change the Constitution or
Bylaws must be reviewed by CRC for final recommendation
to Senate.
ACCOUNTABILITY
CRC is accountable to the Senate through the Executive Vice
President.
Section 4: Senate
Appointment Committee
PURPOSE
To interview all candidates and make appointments to vacant
Senate positions, as well as senators pro tempore.
MEMBERSHIP
The Executive Vice President shall serve as the Chair of
the Senate Appointment Committee (SAC); other members shall
include the President and three senators from different
constituencies.
RESPONSIBILITIES
In the event that a vacancy in a Senate position is not
filled by the appropriate group in accordance with Bylaw
Article II, Section 2 of the Constitution, the SAC shall
appoint a candidate from the appropriate constituency to
fill the vacancy within two meetings of the Senate. All
appointments shall be confirmed by a majority vote of the
Senate.
ACCOUNTABILITY
The Senate Appointment Committee is accountable to the Senate
through the Executive Vice President.
Section 5: Elections
Task Force
PURPOSE
To conduct and regulate the primary and general elections
of the ASSP officers, the election of the Senate, and all
Constitutional amendment ballots.
MEMBERSHIP
The Elections Task Force (ETF) shall consist of six members;
the faculty representative and the Executive Vice President
shall serve as the Chairperson. ETF shall also have the
discretion to appoint volunteers. Members shall be approved
by the Senate in accordance with the following stipulations:
no other incumbent officer of the ASSP may serve on ETF;
no member of ETF during his/her membership shall be a candidate
for ASSP office; and membership shall be representative
of the diverse opinions and living areas of the University,
with each residence area having one representative. In the
event that the Executive Vice President becomes ineligible
to chair ETF, the President shall appoint an alternate chairperson.
RESPONSIBILITIES
Procedures
ETF shall submit campaign and elections procedures to Senate
for approval prior to their implementation. Such procedures
shall include provision for recommendation by petition.
Senate Criteria
As per Article II Section 2 of the Constitution
Elections
All elections shall be decided by secret ballot. Officers
shall be elected by a plurality vote of all undergraduate
students. Residence Senators shall be elected by a plurality
vote of all undergraduate students residing in the corresponding
residence. Academic Senators shall be elected by a plurality
vote of all undergraduate students with declared or intended
majors or minors in the corresponding academic school or
college division. The School of Education Senator shall
be elected by a plurality vote of all undergraduate students
registered into a School of Education academic program.
After each election, the ETF Chair shall report the official
numerical results to Senate during its next regularly scheduled
meeting. Final results of each election shall be posted
within twenty-four hours of the closing of the polls. Primary
elections of Officers shall be held in the second week of
spring quarter; general elections of Officers shall be exactly
one week later; general elections of Senators shall be held
in the fifth week of spring quarter.
Ballot Measures
All ballot measures shall be submitted to Senate
for review at least nine academic days prior to their submission
to the Associated Students, who shall be informed.
Voter Information Packet
ETF shall provide an objective voter information packet,
to be available to all full-time students, on the first
day of primary election campaigning.
ACCOUNTABILITY
The Elections Task Force shall be accountable to the Senate
through the Executive Vice President.
Section 6: Student
Financial Aid Committee
PURPOSE
To serve as a liaison between the Senate, the general student
body, and the Executive Office to insure student representation
in the SPU financial aid prioritization process and to improve
student understanding of that process.
MEMBERSHIP
The Executive Vice President shall chair the Student Financial
Aid Committee (SFAC); other members shall include one Officer,
who does not sit on Student Budget Committee, and four students,
of whom two may be senators.
RESPONSIBILITIES
The SFAC shall collect student concerns and submit a report
of student input to the University’s Administration,
on or before December 1 for consideration in the student
budget process, regarding the prioritization of financial
aid resources. In an effort to educate students on financial
aid policies, the SFAC shall also evaluate the overall financial
aid process and submit a report to the student body on its
findings.
ACCOUNTABILITY
The Student Financial Aid Committee is accountable to the
Senate through the Executive Vice President.
Section 7: Faculty
Liaison
PURPOSE
To facilitate objective communication between Faculty Senate
and Student Senate; to provide historical perspective and
encourage a sense of the University’s mission and
purpose in the deliberations of the Student Senate.
RESPONSIBILITIES
The Faculty Representative shall be accessible to ASSP Officers
and senators for personal and professional consultations,
and shall consult periodically with the ASSP Officers, Dean
of Student Life, and Director of Student Programs to discuss
issues of interest to the ASSP. S/he shall assist student
representatives on faculty committees in carrying out their
duties. S/he shall sit on Faculty Council and actively inform
the council and the faculty at large of ASSP issues. S/he
shall regularly attend and participate in Senate meetings.
As stipulated in Article IV of the Constitution, s/he shall
serve on the Commission of Interpretation, and shall perform
such other responsibilities as negotiated between the Senate,
the Officers and him/herself. The Faculty Representative
shall serve a one-year term, beginning the first day of
summer break and ending the last day of spring quarter,
and shall not serve more than three consecutive terms.
APPOINTMENT
During spring quarter, a faculty representative shall be
recommended by Faculty Council and confirmed by the ASSP
Senate.
QUALIFICATIONS
The Faculty Representative shall be subject to the following
qualifications:
- S/he shall be a committed Christian with a keen sense
of the mission of Seattle Pacific University;
- S/he shall be familiar with the processes and dynamics
of SPU institutional governance and understand the historical
tradition of the university;
- S/he must have rapport with students, be capable of
communicating with them, and be sensitive to their concerns;
- Finally, S/he must be willing to give an appropriate
amount of time and effort to Student Senate.
ACCOUNTABILITY
The Faculty Liaison shall be accountable to the Vice President
of Academic Affairs.
Section 8: Institutional
Standing Committees
Student members of institutional and Senate standing committees
shall be appointed by the Executive Vice President, in consultation
with the ASSP President, with Senate approval. At least
one member shall be a senator unless other wise specified.
POLICY RECOMMENDING WITH PRIMARY
RESPONSIBILITY
Committees in this category are responsible to the Faculty
Senate through Faculty Council.
Undergraduate Policies And Evaluation Committee
Membership:
Chief Academic Officer or designee, ex officio; six faculty
members including one school dean; one undergraduate student.
Advisory members when agenda requires: Librarian or designee,
representatives from DCS, SAS, and Academic Advising.
Responsibilities:
Recommend and review implementation of University-wide policies,
standards and procedures governing all undergraduate degrees
and all new undergraduate programs; recommend University-wide
policies and standards governing undergraduate curricula,
special programs that are primarily related to undergraduate
studies, and general education and other interdisciplinary
programs including general honors; act on recommendations
of school curriculum committees; review and evaluate the
design and implementation of all undergraduate policies
and programs, specifically including regular cycles of review
of all undergraduate programs within schools.
Admissions, Advising, And Retention Committee
Membership:
Vice President of University Relations or designee, ex officio;
five faculty members including one school dean or associate
dean; two students. Advisory members when agenda requires:
Registrar, Director of Financial Aid, Director of Advising;
Dean of Students.
Responsibilities:
Recommend and review implementation of policies and standards
in Enrollment Services, including admission, retention,
registration and records, academic advising, academic probation,
student financial aid and scholarships. Areas of student
services outside Enrollment Services are also in the purview
of this committee, including special student populations,
developmental assistance, and standardized testing.
POLICY RECOMMENDING WITH SHARED
RESPONSIBILITY
Committees in this category are responsible to the Executive
Office and will report their actions and recommendations
to the Faculty Council.
Intercollegiate Athletics Committee
Membership:
President’s representative to the NCAA, Director of
Athletics, Chief Academic Officer or designee, and Vice
President for Campus Life or designee, ex officio; six faculty
members, two students, and one representative each of the
Board of Fellows and the Alumni Association, neither of
whom shall be a member of the Board of Trustees.
Responsibilities:
Recommend and review implementation of policies, standards
and procedures in the areas of athletic participation, eligibility,
budget, major sports, schedules, grants-in-aid, conference
and national affiliations.
OPERATIONAL COMMITTEES
Committees in this category are responsible to diverse offices
as specified in “responsibilities” portions
of descriptions.
Instructional Development Committee
Membership:
Chief Academic Officer or designee; University Librarian
or designee, ex officio; Director of Instructional Technology
Services, ex officio; seven faculty members at least one
of whom shall be a department Chair; and one student. Advisory
members may be added as agenda requires.
Responsibilities:
Plan, implement, and evaluate a program for instructional
development to include in-services, individual consultative
help, and information resources; recommend and review implementation
of policy, standards, and procedures concerning learning
resources, physical facilities and support services related
to instruction; program scope and effectiveness to be reported
to Faculty Senate. Budget accountability will be to the
Office of the Provost.
ADVISORY COMMITTEES
Diversity Committee
Membership:
Vice-President of Academic Affairs or designee, ex officio;
5 faculty members (including the chair), one school dean
or associate dean or designee, two staff members, one student.
Advisory members as the agenda requires may come from constituent
groups across campus, including but not limited to Admissions,
Staff Council, Learning Resources, Campus Ministries.
Responsibilities:
Recommend and review implementation of policies, standards,
and procedures that assist in the recruitment and retention
of an ethnically and culturally diverse faculty, staff,
and student body, including developing resources, programs,
and tools. Recommend and review implementation of policies,
standards, and procedures that assist faculty in addressing
ethnic and cultural issues in the curriculum and classroom.
Solicit diversity goals from constituent groups across campus
and partner with them to achieve measurable progress toward
these goals, providing an annual review of that progress
to the faculty. Develop a program of yearly assessment reports
to the Faculty Senate through the Faculty Council on the
progress toward diversity across campus.
Section 9: Board
of Student Media
PURPOSE
To serve as publisher/broadcaster for all student media
organizations; to recommend policy for all student media
organizations, review operational conformity for all policy,
select top student officers for each organization and monitor
media organizations’ budgets.
MEMBERSHIP
The Executive Vice President shall serve as the ASSP Representative
on the Board of Student Media (BSM); other members shall
include two student representatives chosen at large from
the student body, one student media representative chosen
by the top student officers of all student media organizations,
one student media advisor representative chosen by the student
media advisors, one faculty representative, and one administration/staff
representative.
Student representatives shall be selected by the BSM and
shall not hold any paid or unpaid positions within ASSP
or student media or have previously held a paid position
within ASSP or student media. BSM shall select one student
representative to serve as BSM Chair.
No media organization’s top student officer shall
serve as student media representative two consecutive years.
No media organization’s media advisor shall serve
two consecutive years or during the same year as the media
organization’s top student officer.
MEETINGS
All meetings are open to public. All votes on policy must
take place in open meetings. Executive sessions are permitted
for personnel matters and complaints against student media.
When calling for executive sessions, the chair must offer
an explanation. Only voting members and representatives
of pertaining parties shall be present during executive
sessions. Six BSM members must be present for quorum, and
quorum is required for any official BSM action. All motions
require a two-thirds passage for approval.
SUPERVISION AND PRODUCTION OF GUIDELINES
The structure for supervising and producing student media
organizations outlined in this document is based on the
following principles:
- All media organization policy must be recommended by
the Board of Student Media to President’s Cabinet.
Any change in policy that also requires a change in the
ASSP Constitution and Bylaws must also be approved by
ASSP before being submitted to President’s Cabinet.
No policy is official until approved by President's Cabinet.
- BSM and ASSP share an equal responsibility to ensure
that language in the BSM Guidelines and ASSP Constitution
and Bylaws are consistent with one another.
- Implementation of media policy shall be the responsibility
of the Board of Student Media, publisher and broadcaster
of all authorized student media on campus.
RESPONSIBILITY
BSM shall assume the following responsibilities:
- Select Top Student Officers for each media organization
no later than the end of Winter Quarter. The selection
of Top Student Officers should include a call for applications,
a review of qualifications and interviews with all candidates.
All deliberations and decisions should be conducted in
a manner consistent with the qualifications and procedures
for each Student Media Organization, as outlined in this
document.
- Recommend policy for all student media organizations
and submit all changes in policy for approval by President’s
Cabinet no later than the final week of classes each year.
- Distribute new copies of BSM Guidelines to the following
individuals at the beginning of each academic year: All
BSM members; all members of President’s Cabinet;
all faculty advisors for student media; all Top Student
Officers; and the ASSP President and Executive Vice President.
- Review conformity by all student media organizations
with all policies outlined in this document.
- Review and approve all annual budget proposals before
their submission to ASSP.
- Review financial reports from each student media organization
at least once a quarter. BSM sets deadlines for submission
of financial reports.
- Advocate on behalf of student media on areas of concern
for needed equipment, staff, housing and other issues.
- Review any complaints against student media in accordance
with the process outlined in Section XII of the BSM Guidelines.
- Review and rule, if necessary, on any conflict between
Faculty Advisors and Top Student Officers.
- Dismiss a Top Student Officer for cause, in accordance
with the process outlined in Section XIII of the BSM Guidelines.
- Recommend to Faculty Advisors and Top Student Officers
the removal of any paid student staff members, in accordance
with the process outlined in Section XIV of the BSM Guidelines.
- Suspend any student media organization for cause, in
accordance with process outlined in Section XV of the
BSM Guidelines.
RELATIONSHIP BETWEEN BSM AND ASSP
BSM and ASSP agree to the following responsibilities:
- BSM possesses sole authority to fulfill all responsibilities
of media governance as outlined in BSM Guidelines.
- ASSP is responsible for providing financial support
for media organizations.
- All Student Media Organizations are obligated to fulfill
their financial commitments in a manner consistent with
Section X of the BSM Guidelines and with budgetary guidelines
and procedures for student organizations funded by ASSP.
- It is BSM’s responsibility to ensure that Student
Media Organizations honor their financial responsibilities,
so that both Student Media Organizations and ASSP are
not exposed to financial harm.
- BSM must investigate in a timely manner any questions
or complaints involving the financial conduct of any Student
Media Organization, consistent with the procedures outlined
in Section XII of the BSM Guidelines. If necessary, BSM
has the authority to suspend the operation of a Student
Media Organization or dismiss Top Student Officers and
paid staff, consistent with the procedures outlined in
Sections XIII, XIV and XV of the BSM Guidelines.
- ASSP shall not make any budgetary decisions based on
the content of student media.
- Once ASSP approves appropriations for student media,
those appropriations cannot be cut during the academic
year unless one of the following situations arise:
- ASSP faces a financial emergency that requires reductions
in funding for student organizations. In such a situation,
the reductions in funding for student media should
be in the same proportion as other student organizations.
- A documented violation of financial policies set
forth in the ASSP Constitution and Bylaws as determined
by a vote of ASSP Senate.
- Student Media Organizations must supply ASSP with a
copy of their financial reports for BSM each quarter.
Deadlines for the submission of reports are set by BSM.
- The ASSP Vice President of Finance also may supply BSM
with ASSP’s own reports on financial performance
of Student Media each quarter.
- Terms of contracts shall be set and administered by
ASSP in a manner consistent with the ASSP Constitution
and Bylaws and the BSM Guidelines.
ACCOUNTABILITY
The BSM is accountable to the University Vice President
of Academic Affairs.
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