Bylaw Article 1: ASSP President

Position Description | Public Relations Manager | Information Technology Coordinator | Intercultural Director | Intercultural Activities Coordinator | Committee for Community Relations | Intercultural Initiatives Committee | Presidential Action Cabinet | Professor of the Year Selection Committee | Special Committees | Faculty Affairs Committee

Section 1: Position Description
PURPOSE
To represent the concerns of the general student body and of the Senate to the University administration and the Board of Trustees; to oversee all aspects of the ASSP through the offices of the Vice Presidents.

RESPONSIBILITIES
Leadership
As chief executive officer of the ASSP, the President shall provide active leadership within ASSP and shall have final responsibility for the day-to-day management of the ASSP office, for the office personnel, and for the disposition of the ASSP budget. The President shall seek to direct the officers towards fulfillment of their duties and responsibilities, and to guide the Senate toward greater fulfillment of its mission: To be a body of well-informed students diligently representing the concerns of our constituencies in an open-minded forum where innovative solutions are prayerfully and carefully considered; to facilitate interaction between the students and the administration, faculty, and staff of Seattle Pacific University. In addition, s/he shall seek to recruit new leaders for all SPU leadership opportunities by distributing pamphlets, visiting meetings, and/or appearing at other student gatherings, such as Orientation.

Representation
The President shall be responsible to represent the concerns of the general student body, and of the Student Senate, to the University administration and the Board of Trustees. To this end, s/he shall meet regularly with the University President, and with other administrators as needed, and shall serve as the primary student representative to the Board. S/he shall be an ex-officio member of all ASSP committees and a voting member of ASSP Finance Board. S/he shall also represent the student body as a member of the SPU President’s Staff.

Special Powers
The President shall retain the power to set the agenda of the Senate, and to call special meetings thereof. S/he shall also be responsible for the enforcement of all relevant Senate decisions. Further, s/he shall call all officers’ meetings and shall use them as forums for making decisions on issues of importance. S/he shall also retain the power to appoint co-chairs for both the Senior Gift Committee and the Baccalaureate Task Force. Finally, the President shall have the authority to form a Presidential Action Cabinet to work on his/her behalf in areas of pressing need, with a particular emphasis on student representation and service.

Other Duties
The President shall lead in establishing overarching vision, goals and direction for the annual Student Leadership Conference.

During spring quarter, the President shall train his/her successor by way of the following:

1. Meeting during spring quarter;
2. Passing on a resource manual created or updated during the year;
3. Including the President-elect in current programming, meetings, and activities;
4. Initiating contacts with advisors, administrators, and related positions.

ELECTION
As per Bylaw Article I, Section 2 of the Constitution.

ACCOUNTABILITY
The President is directly accountable to the student body.

SERVICE COMPENSATION
As per Bylaw Article III, Section 5.

Section 2: Public Relations Manager
PURPOSE
To serve as a liaison between the student body, the ASSP, and the community by seeking to promote ASSP programs on campus and the concerns of SPU students in the wider community by orchestrating the development and distribution of ASSP communication resources; to oversee the services of the ASSP and the operations of the ASSP Office.

RESPONSIBILITIES
Leadership
The Public Relations Manager (PRM) shall select and oversee the Information Technology Coordinator; and shall hire, train, and schedule the Office Assistants, providing regular training and support. The PRM shall chair the Committee for Community Relations and seek to actively represent and promote ASSP programs to the university administration and the community outside of the ASSP. In consultation with the ASSP officers and Senate, the PRM shall actively assist in facilitating the strategic planning and development of new community relations initiatives.

Representation
The PRM shall attend officers’ meetings in order to report on the status of the ASSP Office, provide input on subjects at hand, report on the status of the student community and community building initiatives, and relay information, concerns, and directives between officers and office personnel.

The PRM shall attend Senate meetings at his/her discretion or at the request of the President. The PRM shall seek to advise on all matters under consideration and especially their affect on ASSP public relations concerns.

ASSP Office
S/he functions as manager of the ASSP Office, which includes the maintenance of equipment, records, office supplies, ticket sales, sign-ups, applications and the oversight of the distribution of basic ASSP services and information. The PRM shall administer the hourly ASSP payroll, including pay rates. S/he is the manager of, and the advocate for, all office personnel and as such shall also have quarterly meetings and annual performance reviews for Office Assistants. S/he shall be responsible for maintaining the professional appearance and ambiance of the ASSP Office.

The PRM shall maintain all ASSP Office technology systems; in coordination with CIS, the PRM shall be responsible for redistributing all ASSP computers that are taken out of service, according to the ASSP/CIS agreement.

Community Relations
In consultation with the President, the PRM shall represent the ASSP through official communications and press releases. The PRM shall also supervise development of the ASSP eNewsletter, the ASSP Newsletter, and ASSP Online. The ASSP eNewsletter shall be distributed no less than three times per quarter and the ASSP Newsletter no less than once per quarter. The PRM shall revise the ASSP Information Guide as necessary. S/he shall contact appropriate organizations for the purpose of enhancing ASSP community relations and shall actively seek to foster and develop ASSP relations with other student governments. The PRM shall coordinate the annual SPU delegations to the Governor’s and King County Prayer Breakfasts.

The PRM shall act as a resource for student leaders throughout the organization by consulting on projects, providing information, and ordering equipment. The PRM shall be made available to meet with any campus leader or group to represent the ASSP and advise on program issues. In order to establish a relationship with students and to be a visible representative of the ASSP, the PRM shall regularly attend functions such as cadres, small groups, campus events, club meetings, and Hall Council meetings.

Other Duties
The PRM shall oversee the student services and public relations budgets. The PRM shall be responsible for the annual distribution of the Seattle Pacific University Directory (SPUD) to commuter students, campus houses and apartments residents, and University faculty and staff. In consultation with the ASSP President, the PRM shall have responsibility for the determination and revision of the Information Technology Coordinator and Office Assistant job descriptions.

During spring quarter, the PRM shall train his/her successor by way of the following:

1. Meeting during spring quarter;
2. Passing on a resource manual created or updated during the year;
3. Including the incoming PRM in current programming, meetings, and activities;
   Initiating contacts with advisors, administrators, and related positions.

APPOINTMENT
The PRM shall be appointed by the President-elect, in consultation with the incumbent PRM and President, and is subject to confirmation by the ASSP Senate. Appointment should occur by the fifth week of Spring quarter with Senate confirmation to follow at the next regularly scheduled Senate meeting.

ACCOUNTABILITY
The PRM is directly accountable to the President, and indirectly accountable to the ASSP Senate. The PRM shall submit a quarterly written report to the President on the progress of new and existing community relations initiatives, and the status of the ASSP Office.

SERVICE COMPENSATION
As per Bylaw Article III, Section 5.

Section 3: Information Technology Coordinator
PURPOSE
To oversee the ASSP technology related resources.

RESPONSIBILITIES
The ASSP Information Technology Coordinator (ITC) shall assume the following responsibilities:

1. In coordination with the Public Relations Manager (PRM), maintenance and upkeep of ASSP technology related assets, including the ASSP File Server. The ITC shall advise and assist all ASSP departments in technology related projects, within the guidelines established by Computer and Information Systems (CIS).
2. Maintenance and upkeep of the ASSP web page. This includes the regular updating of displayed information. S/he shall also be responsible for keeping the ASSP web page compliant with all restrictions and boundaries set by CIS.
3. Innovation of the ASSP web page. S/he shall be involved in the creative process for maintaining the web page as an exciting and user-friendly asset to the ASSP.
4. Act as a resource to all ASSP organizations that should want representation on the ASSP web page. S/he shall act as a resource, not as a developer for other ASSP departments.
5. At the end of spring quarter, the incoming ITC shall submit for approval an updated web-design plan for start-up in the fall. This shall be coordinated through the incoming PRM.

SELECTION
The ITC shall be selected by the incoming PRM in consultation with the current PRM, ITC and the President-elect.

QUALIFICATIONS

1. Experience in web page creation and maintenance.
2. Experience with computer technologies in use by the ASSP.
3. Ability to work interdepartmentally.
4. Additional skills and abilities as designated in the job description authored by the incoming PRM.

ACCOUNTABILITY
The ITC shall be accountable to the PRM.

SERVICE COMPENSATION
As per Bylaw Article III, Section 5.

Section 4: Intercultural Director
PURPOSE
To initiate, facilitate, and coordinate diversity efforts within the ASSP, and to serve as a student resource for diversity efforts in the SPU community at large.

RESPONSIBILITIES
Representation
In consultation with the ASSP Officers, the Intercultural Director (ID) shall encourage and facilitate collaborative strategic planning and action toward achievement of diversity goals among all ASSP organizations. The ID shall participate in campus leadership development of minority culture students. The ID shall serve as a resource to faculty, staff, administrators, and students who are working with minority culture student programs and issues. In consultation with the ASSP Officers, the ID shall bring concerns and recommendations regarding diversity issues to University administrators.

Community Involvement
The ID shall facilitate relationships with local community members that will further campus diversity development.

Meetings
The ID will serve as Chair of the Intercultural Initiatives Committee. The ID will meet with the President on a regular basis. The ID will meet with the other officers at the discretion of the President. The ID will meet with the Assistant Director of Intercultural Student Programs on a bi-weekly basis. The ID will have regular meetings with the Intercultural Activities Coordinators.

Other Duties
In consultation with the ASSP President and other officers, the ID will generate a working definition of diversity for ASSP on a yearly basis. The ID will maintain a diversity page on the ASSP website through collaboration with the PRM and ITC to physically draw together the various diversity programs occurring within ASSP organizations. The ID will oversee the Intercultural Activities Coordinators in each of the Residence Halls. The ID will attend the ASSP Leadership Conference in the fall. In addition, the ID will attend a national Christian multi-cultural student leadership conference, and coordinate the participation of other student leaders in the conference.

APPOINTMENT
The ID shall be hired by the President-elect, in consultation with the Director of Student Programs, the Assistant Director of Student Programs for Intercultural Affairs, the current Intercultural Director, the Intercultural Senator, and the current President. Appointment should occur by the fifth week of spring quarter.

ACCOUNTABILITY
The ID shall be accountable to the President.

SERVICE COMPENSATION
As per Bylaw Article III, Section 5.

Section 5: Intercultural Activities Coordinator
PURPOSE
To initiate, facilitate, and coordinate diversity efforts within each residence hall, and to serve as a resource for students and the Hall Council, providing connections, support and diversity resources within the structure of ASSP.

RESPONSIBILITIES
Representation
In consultation with the Intercultural Director, the Intercultural Activities Coordinator (IAC) shall encourage and facilitate collaborative strategic planning and action towards achievement of diversity goals within his/her residence hall. The IAC shall serve as a resource to the Hall Council and residents interested in participating in multicultural programming on campus. The IAC shall provide support to ethnically diverse students within his/her residence hall.

Duties
The IAC shall be responsible for creating a collaborative relationship between the Hall Councils and ASSP on the topic of diversity, generating awareness about multicultural programming and leadership on campus, providing educational opportunities for students to engage in the Administration’s diversity initiative, and bringing a multicultural perspective to residence hall programming that celebrates all members of the SPU community.

The IAC shall coordinate three events per academic year, including one CFE service project in a culturally diverse part of Seattle or with an organization actively involved in diversity issues, one off-campus activity celebrating, learning about or engaging diversity, and one event in their Residence Hall specifically pertaining to diversity issues. The IAC shall attend Leadership Conference with the Intercultural Director.

Meetings
The IAC shall meet with the Intercultural Director on a bi-weekly basis, and attend a monthly meeting with all IAC’s, the Assistant Director of Student Programs for Intercultural Affairs, and the Intercultural Director. The IAC shall meet with the Hall Council Vice President on an as needed basis, quarterly with the Residence Life Coordinator, and attend all Hall Council meetings on a bi-weekly basis.

APPOINTMENT
The IAC shall be selected by the Intercultural Director, in consultation with the Intercultural Senator, the Assistant Director of Student Programs for Intercultural Affairs, the International Student Advisor, and the Assistant Director of Residence Life.

ACCOUNTABILITY
The IAC shall be accountable to the Intercultural Director.

Section 6: Committee for Community Relations
PURPOSE
To facilitate and coordinate all ASSP community relations programs and to actively look at means to further enhance student representation and service through communications and relationship development.

MEMBERSHIP
The Public Relations Manager shall serve as Chair; other members shall include the ASSP Information Technology Coordinator, one at large student, both Senators at Large, one Campus House and Apartments senator, one Commuter senator, and one other senator.

RESPONSIBILITIES
The Committee for Community Relations (CCR) shall recommend appropriate policy to Senate regarding community relations and communications initiatives, and shall explore issues surrounding the communication of information between the ASSP and its related parties.

ACCOUNTABILITY
The Committee for Community Relations is accountable to the President through the Public Relations Manager

Section 7: Intercultural Initiatives Committee
PURPOSE
To facilitate and coordinate student campus diversity efforts.

MEMBERSHIP
The Intercultural Director shall serve as the Chair of the Intercultural Initiatives Committee (IIC); other members shall include two representatives from relevant student groups, one female and one male representative from the diversity floors, the Intercultural Senator, the Director of Student Programs or designate, and one additional senator.

RESPONSIBILITIES
The IIC shall recommend appropriate policy to Senate regarding diversity initiatives, and shall further facilitate and coordinate student campus diversity efforts.

ACCOUNTABILITY
The Intercultural Initiative Committee is accountable to the President through the Intercultural Director.

Section 8: Presidential Action Cabinet
PURPOSE
To assist the President in areas of pressing concern.

MEMBERSHIP
The precise composition of the PAC, both in demographics and in number, shall be solely at the discretion of the President. S/he shall, however, strive to select a fair representation of the student body, giving preference to service-oriented individuals. Selection timelines and terms of service shall be at the discretion of the President.

RESPONSIBILITIES
Members shall attend regular PAC meetings and perform other duties as assigned by the President.

ACCOUNTABILITY
The PAC shall be accountable solely to the President.

Section 9: Professor of the Year Selection Committee
PURPOSE
To narrow the field of candidates for Professor of the Year from all nominations received, and to present the finalists to the Senate body for the final selection.

MEMBERSHIP
Selection of the committee membership shall be at the discretion of the President, with the following stipulation: the committee shall be composed of one senior student from each of the University’s Schools, and the President shall serve as Chair.

RESPONSIBILITIES
The Selection Committee shall assume responsibility for all aspects of the nomination process (advertisement, deliberation, etc.), and shall select the five finalists to be presented to the Senate based on the Nomination Criteria. The rationale for their selections must be made known to the Senate at the time the finalists are presented.

ACCOUNTABILITY
The committee is accountable to the Senate, as the completion of its work directly affects the Senate’s ability to fulfill its obligation to select the Professor of the Year in a timely fashion.

NOMINATION CRITERIA

1. Christian commitment;
2. Teaching excellence;
3. Integrative approach to faith and learning;
4. Interest and enthusiasm conveyed to students;
5. Aid to individual students outside of class time;
6. Service to SPU and its community.

Section 10: Special Committees
SENIOR GIFT COMMITTEE
Purpose
To oversee all aspects of the Senior Gift project in conjunction with the Director of Alumni or other University designate.

Membership
The President shall appoint two senior co-chairs by the final week of fall quarter. The co-chairs shall appoint members to the committee by no later than the third week of winter quarter.

Responsibilities
The committee is responsible to work with the Director of Alumni or designate in the selection of, and acquisition of funds for, the Senior Gift.

Accountability
The co-chairs shall report on the progress of the committee to the President, as s/he deems necessary.

BACCALAUREATE TASK FORCE
Purpose
To plan and oversee all aspects of the baccalaureate service.

Membership
The President shall appoint two senior co-chairs by the final week of winter quarter. The co-chairs shall appoint members to the task force by the second week of spring quarter.

Responsibilities
The committee shall determine the program and scripture theme, audition and select student participants (musical performers, speakers, etc.), select other program elements (faculty speakers, hymns, etc.), reserve the church and oversee its decoration (flowers, flags, etc.), and take care of any other details pertaining to the service.

Accountability
The co-chairs shall report on the progress of the committee to the President, as s/he deems necessary.

Section 11: Faculty Affairs Committee
Faculty Affairs Committee
Membership
Chief Academic Officer or designate, ex-officio; seven faculty members (including the Chair); the CREA Chair (or other designated CREA faculty member); one dean; one student.

Responsibilities
Recommend and review implementation of policies, standards, and procedures concerning contracts, salaries, fringe benefits, rank and tenure, leaves of absence; sabbaticals; faculty under contract for retirement; use of facilities designated for special faculty use (e.g. Faculty Center); special academic events and awards; recommend and review implementation of policies and standards concerning research by faculty members (except Human Subjects Research); professional development for faculty; Christian formation for the faculty; recommend criteria and review proposals submitted for grants from Faculty Research Fund; when necessary, determine whether creative works by faculty members were done under hire.

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